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Executive Administrative Assistant

Apogee Engineering

El Segundo, CA

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JOB DETAILS
SALARY
$92,000–$115,000 Per Year
SKILLS
Administrative Skills, Air Force, Analysis Skills, Best Practices, Calendar Management, Conference Management, Documentation, Executive Assistant Skills , File Maintenance, Government, Leadership, Mail Processing, Microsoft Office, Operational Support Systems (OSS), People Management, Performance Analysis, Performance Reviews, Production Systems, Project/Program Management, Reconciliation, Record Keeping, Records Management, Regulations, Reporting Skills, Secret Clearance, Technical Leadership, Telephone Skills, Time Management, Training/Teaching, Travel Planning, Travel Policy, United States Citizen, United States Department of Defense (DoD)
LOCATION
El Segundo, CA
POSTED
Today
Overview

Apogee has an exciting opportunity for an Executive Secretary, Senior in support of the United States Space Force; Space Systems Command (SSC).

This Task Order (TO) provides the MilComm & PNT Directorate with a broad range of acquisition capabilities to execute effective and responsive integrated program management of space-related research, development, production, operations and maintenance, and lifecycle acquisition activities. In execution of the requirements within this PWS, outputs may take the form of, but are not limited to information, expertise, alternatives, analyses, evaluations, processes to eliminate waste, standardizing best practices, reducing cycle times/cost of doing business, and/or recommendations to complement the Government's organic resources in accomplishing its mission.

This is a full-time position located at Los Angeles Air Force Base.

****Contingent Upon Contract Award****

Responsibilities

Responsibilities
  • Serve as the primary point of contact for Human Resources, personnel, and administrative support across 3-letter and 4-letter organizations, including direct support to the PEO Front Office.
  • Coordinate and interface with Mission Services (SSC/CGO), providing technical guidance to leadership and staff on HR, personnel, and administrative processes.
  • Manage leadership calendars, organizational battle rhythm, meeting schedules, and activity synchronization using Microsoft Office Suite.
Information Management
  • Track, analyze, and disseminate tasks from email, organizational inboxes, and task management systems; ensure timely coordination and submission of required actions.
  • Review, edit, consolidate, and obtain approvals for personnel packages (performance reports, feedbacks, promotions, awards, training, DAG tasks, etc.).
  • Serve as Records Custodian, maintaining file plans in AFRIMS and coordinating with the Functional Area Records Manager to support inspections and resolve discrepancies.
Personnel Management & Office Administration
  • Support personnel database updates, employee add/delete actions, and timekeeping functions in the Automated Time Attendance and Production System (ATAAPS).
  • Provide comprehensive administrative support, including creating reports and briefings, reviewing staff packages, answering phones, managing conference rooms, scheduling meetings, supporting in/out-processing, managing mail, updating recall rosters, and tracking personnel actions.
  • Participate in Government-directed OSS functional meetings and weekly tag-ups.
Defense Travel System (DTS) Execution
  • Serve as Travel Clerk, managing all traveler support functions such as booking transportation and lodging, preparing itineraries, and assisting with voucher completion.
  • Prepare, correct, and process DTS orders and vouchers; update traveler profiles; and provide guidance on travel regulations and policy updates.
  • Monitor DTS system performance, report issues within required timeframes, and provide timely responses to travel-related inquiries, including urgent same-day support.
  • Reconcile DTS data monthly and support DTS in/out-processing for assigned personnel.
  • Act as focal point for Government Travel Card (GTC), Controlled Spend Accounts (CSA), or equivalent programs; assist travelers with card issues, provide training, and communicate policy changes.
  • Maintain documentation of all travel-related activities and support actions.


Qualifications

Minimum Experience:

Citizenship: Must be a US citizen
Clearance: Must possess and maintain a minimum of a Secret level clearance at time of application
Education: High School Diploma
Years of Experience: (15) years of directly related experience; to include eight (8) years of DoD experience

Preferred Qualifications:
Education: Bachelors degree
Years of Experience:(12) years of experience in the respective technical/professional discipline; to include five (5)

Pay Range

USD $92,000.00 - USD $115,000.00 /Yr.

About the Company

A

Apogee Engineering