Executive Administrative Assistant

Building Connections Behavioral Health

Concord, CA

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JOB DETAILS

SKILLS

Accredited Business Accountants (ABA), Administrative Skills, Behavioral Health, Business Administration, CPR Certification, Calendar Management, Catering Services, Communication Skills, Data Entry, Detail Oriented, Document Data Formats, Documentation Format, Driver's License, Email Management/Administration, Establish Priorities, Executive Assistant Skills , Federal Bureau of Investigation (FBI), File Maintenance, Follow Through, Hepatitis B, High School Diploma, Leadership, Life Insurance, Lift/Move 25 Pounds, Mail Processing, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project/Program Management, Reimbursement, Systems Administration/Management, Team Player, Telephone Technology, United States Department of Justice (DOJ), Vision Plan

LOCATION

Concord, CA

POSTED

Today

About the Job

About the Role

We are seeking a highly organized and dependable Executive Administrative Assistant to support our CEO, COO, and Director of People and Operations. This role is ideal for someone who enjoys keeping systems organized, managing communications, and supporting day-to-day office operations in a fast-paced environment.

The Executive Administrative Assistant will primarily focus on managing incoming communications, organizing executive inboxes, and ensuring important items are prioritized and followed through. This positionalso provides administrative, office, and event support, with opportunities for growth and expanded responsibilities over time.

Responsibilities

Email & Communication Management

Monitor and manage shared inboxes for assigned executives
Sort, label, and prioritize incoming emails based on urgency and relevance
Flag time-sensitive items and route messages appropriately
Draft simple responses and acknowledgments when needed
Maintain organized email folders, labels, and filing systems

Administrative Support

Assist with scheduling meetings and calendar coordination
Maintain organized digital files and shared drives
Support data entry, document formatting, and general administrative tasks
Track follow-ups and help ensure important items are completed

Event & Meeting Support

Assist with coordination of internal meetings and company events
Order meals or coordinate catering as directed
Support logistical tasks including confirmations, materials, and setup
Provide additional support during larger company events

Office Support

Provide general administrative support to the Concord office
Assist with organizing office supplies and materials
Support coordination tasks across departments
Collect, sort, scan, and distribute incoming mail and documents daily

Qualifications

Required Qualifications

Minimum of 2 years of experience in administrative, HR, or office coordination roles
Experience with Google Workspace required
High School Diploma or GED
Valid driver's license, reliable transportation, and current auto insurance
Ability to pass DOJ/FBI background clearance
Current CPR certification or willingness to obtain upon hire
Completion of all required certifications and trainings as directed

Required Immunizations

MMR (Measles, Mumps, Rubella)
Tdap (Tetanus, Diphtheria, Pertussis)
Varicella (Chicken Pox)
Hepatitis B
TB clearance within the last 4 years

Preferred Qualifications

Associate's or Bachelor's degree in Business Administration or related field
Experience in education, healthcare, or behavioral health settings
Familiarity with Canva or similar design tools
Familiarity with Trello or other project management platforms

Skills & Abilities

Strong attention to detail and organizational skills
Professional written and verbal communication
Ability to follow processes and manage routine responsibilities
Dependable and able to prioritize tasks effectively
High level of discretion with confidential information
Strong document formatting and administrative accuracy
Willingness to learn and grow in an administrative role

Work Environment & Physical Requirements

Fully in-person position based in Concord, CA
Light travel between Bay Area offices as needed
Regular use of computers, phones, and office technology
Prolonged periods of sitting and computer work
Occasional lifting of materials up to 25 lbs.

Benefits

Medical, dental, vision, and life insurance for qualifying employees
401(k) with employer matching
Mileage reimbursement between worksites
Opportunities for professional growth and development

Why Join Us?

We are looking for someone who is eager to grow, enjoys supporting leadership teams, and thrives in an organized and collaborative environment. This is a great opportunity to build a long-term administrative career while supporting a mission-driven organization.

About the Company

Building Connections is a family of programs dedicated to supporting individuals with learning differences and their families. Through Building Connections Behavioral Health (BCBH), we provide high-quality ABA therapy that empowers children and teens with the skills they need to thrive in everyday life.Our schools reflect that same commitment to individualized, supportive education. Building Connections Academy (BCA) is a nonpublic school serving students with mild to moderate and extensive support needs in an inclusive and innovative learning environment. Bridge Quest Academy (BQA) is our micro-school designed for curious, hands-on learners, offering a personalized, project-based approach within a neuroaffirming community.Together, BCBH, BCA, and BQA share one mission: building confidence, independence, and meaningful connections so every learner can reach their full potential. Learn more at bcbhinc.com, bcaschools.com, and bridgequestacademy.com.