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Executive Administrative Assistant

The Onin Group

Birmingham, AL

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JOB DETAILS
SKILLS
Administrative Skills, Board Meeting, Calendar Management, Co-Payments, Communication Skills, Executive Assistant Skills , Expense Reports, Legal, Life Insurance, Mail Processing, Microsoft Office, Multitasking, Nonprofit, Office Management, Operations, Operations Management, Organizational Skills, Plan Meetings, Prescription Drugs, Presentation/Verbal Skills, Reimbursement, Time Management, Travel Planning, Writing Skills
LOCATION
Birmingham, AL
POSTED
Today
Overview

The Executive Administrative Assistant provides high-level administrative support to the Chief Executive Officer, ensuring efficient daily operations and effective communication across the organization. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced nonprofit environment.

Key Responsibilities:

  • Provide direct administrative support to the CEO, including calendar management, scheduling meetings, and coordinating appointments.
  • Prepare, edit, and manage correspondence, reports, presentations, and confidential documents.
  • Serve as a liaison between the CEO, staff, board members, and external stakeholders.
  • Coordinate board meetings, including agendas, materials, minutes, and follow-up actions.
  • Manage travel arrangements, expense reporting, and reimbursements.
  • Assist with special projects and organizational initiatives as assigned.
  • Maintain a high level of confidentiality and professionalism at all times.
  • Ensure smooth communication flow and follow-up on executive tasks and priorities.
Skills and Experience

Qualifications:
  • Previous experience as an executive or senior administrative assistant preferred.
  • Strong written and verbal communication skills.
  • Excellent organizational and time management abilities.
  • Proficiency in Microsoft Office Suite and office management tools.
  • Ability to handle sensitive information with discretion.
  • Nonprofit or executive-level support experience is a plus.
Benefits

Don't miss this chance to enhance your experience in a production environment while enjoying competitive pay and a comprehensive benefits package.
  • Weekly pay
  • $5 prescription drugs
  • $5 doctor's visit copays
  • Free teledoctor service
  • Free counseling services
  • Life insurance included
  • Vision insurance included
  • Dental insurance included
  • Vacation and holiday pay
  • Scholarship Opportunities
  • 401(k) retirement plan
  • Free legal services
  • Our unbeatable employee discount program


Apply now so we can hold a spot for you. We can't wait to talk to you!

--Your nin team

About the Company

T

The Onin Group

The Ōnin Group is a privately held regional staffing agency serving the southeast, mid-south and southwestern United States. According to Staffing Industry Analysts, we have been ranked among the 100 Largest US Staffing Firms and among the 100 Fastest Growing US Staffing Firms. We also feature the most sophisticated staffing industry technology and hiring practices available today. In spite of our size, we have maintained the highly personalized service and partnership mindset indicative of a smaller, less bureaucratic company.

While many other staffing services have faltered in recent years, The Ōnin Group has enjoyed impressive yet responsible growth. We have built our business organically, by empowering our staff and developing strong long-term client relationships.

Many of our competitors claim to be full-service staffing agencies but when it comes down to it, many struggle at anything outside of their core business. Through divisional integration and strategic partnerships, the Ōnin Group provides 1st rate service in a number of verticals.

COMPANY SIZE
5,000 to 9,999 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1994
WEBSITE
http://www.oningroup.com/