Executive Admin

Job#: 3034638

Job Description:

Executive Admin

Location: Jersey City, New Jersey (Hybrid)

Employment Type: Contract

Role Overview

We are seeking an Executive Administrator/Operations Support to provide administrative and secretarial support and project coordination. This role requires strong judgment, interpersonal skills, and organizational abilities. The ideal candidate will be proactive, tech-savvy, and comfortable with ambiguity, balancing strategic project support with traditional administrative duties while maintaining a high degree of professionalism and confidentiality.

Key Responsibilities

• Provide comprehensive support by managing day-to-day matters, including complex calendar management, meeting logistics, and travel arrangements.
• Prepare and coordinate communications, take meeting minutes, and track key deliverables to ensure timely completion.
• Utilize Microsoft Office Suite and AI tools to create, edit, and format documents, presentations, and reports.
• Manage relationships with third-party vendors, including software licensing and hardware inventory.
• Coordinate global meetings and events, handling all stages of planning and execution.
• Participate in special projects and perform other duties as assigned.
• Align risk and control processes into daily responsibilities to monitor and mitigate risk.

Required Qualifications

Experience:

• Proven experience supporting C-Suite executives or senior management in a professional services organization.
• Demonstrated ability to handle administrative tasks, project coordination, and operations support.
• Strong Microsoft Office Suite background/Tech Savvy

Skills:

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with AI tools for automating tasks and improving work products.
• Strong written and verbal communication skills.
• Ability to work seamlessly in a virtual environment and across globally distributed teams.

Compensation & Benefits

The pay rate for this position is between 33-43 per hour, depending on the experience/background. Contract employees are eligible for benefits including medical, dental, and vision insurance, a 401(k) plan, and paid sick leave where applicable.

This employer is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Apex uses a virtual recruiter as part of the application process. Click here for more details.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Employee Type:

Contract

Location:

Jersey City, NJ, US

Job Type:

Date Posted:

May 20, 2026

Pay Range:

$45 - $48 per hour

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