Events & Tournament Coordinator

Events & Tournament Coordinator

Salary

$80,460.00 - $103,008.00 Annually

Location

Southridge Sports Complex (SSC), WA

Job Type

Full-time

Job Number

2026.06_E&TCOORD

Department

Parks and Recreation

Division

Recreation Staff

Opening Date

06/11/2026

Closing Date

7/5/2026 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

NC

• Description
• Benefits
• Questions

Description

First Review Date: June 26, 2026

Applications received by June 25, 2026, will receive first consideration. Applications will continue to be accepted until the recruitment closes on July 5, 2026, at 11:59 PM.

Please note: An assessment may be administered as part of the recruitment process.

The Recreation Division is seeking a highly organized and customer-focused professional to coordinate and execute events, tournaments, and facility rentals throughout the City of Kennewick. This position is responsible for managing the complete event lifecycle, including permitting, scheduling, contracts, billing, logistics, and on-site event support.

CORE VALUE STATEMENT

The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship, and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources, and deliver solutions.

SAFETY STATEMENT

We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the Citys Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans.

CLASSIFICATION SUMMARY

This is a unique position within the Parks and Recreation Department responsible for coordinating and executing internal and external events and tournaments across City of Kennewick facilities. The position manages the full event lifecycle-from initial application and permitting through on-site activation, close-out, and final billing. Indoor and outdoor contracted events include, but are not limited to, sports tournaments, banquets, community fundraisers, conferences, runs/walks, company picnics, and bazaars. The position executes and assists with City-hosted events including Numerica Family Day, Zombie Dash, and others. The position also assists with facility operations at the Southridge Sports and Events Complex.

Work Schedule

The initial work schedule for this classification will be Monday through Friday, 8:00 AM - 5:00 PM, with scheduled shift changes to accommodate weekend, evening, and holiday events. This position may be eligible for an alternative work schedule with every other Monday off. Early mornings, evenings, and weekend work may be required. Overtime may occasionally be required. This classification is non-exempt under the FLSA.

Examples of Work Performed (Illustrative Only)

ESSENTIAL DUTIES

The following list reflects the essential job duties and responsibilities of this classification, but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as assigned.

Events and Tournaments (Approximately 80% of duties)

External Events and Tournaments

• Manages the complete event lifecycle, from initial event application and permitting through on-site activities, post-event clean-up, and final close-out billing; maintains accurate documentation and ensures timely completion of all stages.
• Administers Special Event Permits via the Kennewick EventHub platform-the Citys primary permitting and event management system.
• Guides external event organizers through the event application and permit submission process, ensuring all required documentation and information are submitted based on the specific requirements of each event.
• Administers event location scheduling and facility calendar management through the CivicRec platform.
• Consults with prospective facility users regarding plans and requirements; reviews applications, determines event acceptability, identifies the appropriate facility, and interprets City regulations for facility users.
• Coordinates contracted events, tournaments, and facility use groups inside the Southridge Sports and Event Complex Pavilion (convention center-style, up to 1,500 guests) and outdoor venues at Columbia Park and other City parks and facilities.
• Coordinates facility-use agreements with local sports groups, including long-term rentals and seasonal leagues.
• Drafts event agreements and billing instructions; ensures compliance with agreement terms and conditions prior to each event date.
• Manages event and tournament billing processes and understands the full billing cycle; processes invoices and accounts receivable accurately and on schedule.
• Collects and conducts an initial review of event risk and compliance documentation, including certificates of insurance, emergency management plans, vendor credentials, and other required permits and authorizations.
• Serves as the primary liaison between event/tournament organizers, the public, and City departments prior to and during events, ensuring policies, permits, facilities, equipment, physical setup, pre-event walk-throughs, and personnel meet event requirements and contractual obligations.

City-Hosted Events

• Organizes and implements City-hosted events including planning, identifying and securing locations, materials, supplies and activities, facilitating setup and clean-up, providing on-site management, and scheduling and directing staff and volunteers.

Both/General

• Coordinates operational support for all events and tournaments at Columbia Park, Southridge Sports and Events Complex, and other City-owned facilities and parks, ensuring client satisfaction and positive guest experience.
• Assists in developing long-range scheduling plans to accommodate new users; assists in preparing monthly, quarterly, and annual event schedules.
• Develops working knowledge of City department operations through ongoing collaboration; partners with City departments and maintenance staff to coordinate logistics, resolve operational needs, and ensure the highest possible level of event and guest satisfaction.

Administrative (Approximately 20% of duties)

• Assists customers by providing information and registering them for events, concession services, programs, and activities.
• Plans and supports outreach efforts at City recreation facilities and in the community in coordination with facility management and staff.
• Purchases and manages inventory of event-related materials; reviews and processes invoices and accounts receivable.
• Assists with City hosted event budget preparation; monitors financials and makes adjustments to remain within budget.
• Promotes upcoming events and tournaments via social media platforms to drive awareness and attendance.
• Identifies, solicits, and coordinates sponsors for City-hosted events; supports sponsor fulfillment and maintains relationships with current and prospective community and business partners.
• Responds to event-related calls after hours and on weekends as needed.
• Other duties as assigned.

Employment Standards

This position requires a Bachelor's degree in Recreation Management, Hospitality Management, Event Management, or a related field, plus 3 years of experience in event and tournament coordination, management, and execution; or any equivalent combination of relevant education and experience sufficient to demonstrate the knowledge, skills, and abilities required to perform the duties listed above.

• Must possess and maintain a valid State of Washington driver's license.
• Must have a valid First Aid and CPR Certification, or ability to obtain within (6) months of hire date.
• Must have a valid Crowd Manager Training Certification, or ability to obtain within six (6) months of hire date.
• Availability to work a variable schedule including days, evenings, and weekends.
• Must pass a criminal background investigation.
• Must maintain a level of mental and physical fitness required to perform the essential functions of this classification.

Supplemental Requirements

Knowledge, Skills and Abilities

To perform the essential functions of this classification, incumbents must demonstrate the following:

• Thorough understanding of the complete event lifecycle: application and permitting, pre-event coordination, on-site activities, post-event close-out, and final billing.
• Experience with or ability to quickly learn event management and permitting platforms (e.g., Kennewick EventHub) and scheduling/registration systems (e.g., CivicRec).
• Ability to understand and manage billing cycles, process invoices, and maintain accurate accounts receivable records.
• Ability to learn and navigate the functions of City departments and operate effectively on cross-functional teams.
• Demonstrated ability to draft, review, and interpret event agreements and facility use contracts, ensuring terms and conditions are clearly defined, legally consistent, and enforceable.
• Ability to monitor and enforce compliance with event agreement terms and conditions and applicable special event permit regulations, ensuring all contractual and regulatory obligations are met in full and on schedule.
• Demonstrated ability to plan, organize, multitask, and prioritize in fast-paced, high-volume environments.
• Demonstrated ability to work effectively with the public, event organizers, vendors, and community partners.
• Flexibility and creative problem-solving skills to accommodate changing conditions and competing event demands.
• Proficiency in Microsoft Office Suite and general computer operating systems.
• Ability to promote events via social media platforms.
• Ability to read and interpret site/venue maps and develop event layouts and floor plans.
• Demonstrated ability to be organized, prioritize competing tasks, manage multiple deadlines simultaneously, and maintain accurate records and filing systems to ensure efficient workflow and timely completion of assignments.
• Understanding of event sponsorship life cycles and activations.
• Must maintain regular attendance and punctuality.

Physical Requirements

To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements:

• Reaching, standing, walking, lifting, fingering, grasping, talking, hearing/listening, seeing/observing, and repetitive motions.
• Exposure to outdoor elements including weather and terrain common in City Park areas.
• Light Work: Exerting up to 30 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law.

Paid Holidays

13 per year (10 scheduled; 3 "floating")

New Years Day, Martin Luther King Jr. Birthday, Washingtons Birthday, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. Active employee will accrue all three floating holidays on February 1. Employees hired after February 1 will receive a prorated floating holiday accrual for the remainder of the calendar year based on their hire date.

Paid Time Off (PTO)

The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked.

Accrual per Month:

0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs

12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours

Retirement Plan

All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2024. (www.drs.wa.gov)

PERS Employee Contribution Rate Employer Contribution Rate

Plan II 5.38% 5.38%

Plan III Employee Choice (see booklet) 5.38%

Deferred Comp

The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. (www.icmarc.org)

Medical, Dental & Vision Insurance

The City currently pays the entire dental and vision insurance premiums for the employee and dependents. Employee current premium share is 10% per month for medical insurance to cover themselves and dependents.

Life Insurance

1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna).

Long Term Disability

The City pays the entire long-term disability premium for employees through New York Life (previously Cigna).

Wellness Program

The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses.

Employee Assistance

An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling.

Other Benefits Offered

• Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care)
• Aflac Supplemental Insurance
• Tuition Assistance
• Bereavement Leave
• Overtime
• Direct Deposit (paydays are 5th and 20th of the month)

01

Do you have a valid drivers license?

• Yes
• No

02

Please select the option below that best describes your education as it relates to the minimum qualifications for this position:

• Bachelors Degree or higher
• Associates Degree
• High School Diploma/GED
• None of the above.

03

Please select the area of study for your highest level of education as it pertains to this position. If you do not have a degree, select "No Degree." If your degree is in a field not listed below, select "Other Related Field."

• Recreation Management
• Event Management
• Hospitality Management
• Tourism Management
• Marketing
• Communications/Public Relations
• Business Administration
• Sports Management
• Other Related Field
• Unrelated Field
• No Degree

04

If you selected "Other Related Field" in Question #3, please specify your area of study.

05

Please indicate your level of experience planning, coordinating, and implementing or executing events.

• Less than 3 years
• 3 - 5 years
• 5 - 7 years
• 7+ years

06

In complete sentences, please describe your experience coordinating events and/or tournaments. Include specific examples of the size, scope, scale and complexity of events you have managed. If you have no experience, indicate "None."

07

How many years of experience do you have developing, administering or facilitating contracts or agreements?

• None
• Less than 1 year
• 1 - 3 years
• 3 - 5 years
• 5+ years

08

How many years of experience do you have managing billing cycles, processing invoices, or maintaining accounts receivable records?

• None
• Less than 1 year
• 1 - 3 years
• 3 - 5 years
• 5+ years

09

The work schedule for this position requires working weekends, evenings, after hours, holidays and occasional overtime as needed. Please indicate you understand and whether you are able to work this schedule.

• Yes
• No

10

IMPORTANT: Please review your application and supplemental responses carefully before submitting. The information you provide in your application and supplemental responses will be used to determine whether you meet the minimum qualifications for this position. Incomplete applications or responses lacking sufficient detail may result in disqualification. Therefore, it is important that you provide the name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application. Do not submit an online or hard copy resume in place of the application or supplemental questionnaire. "See Resume" as an answer to an application or supplemental question is not acceptable. However, if you choose to submit a resume in addition to your application, be sure it includes the same employment information mentioned above. I have read and understand the statement above.

• Yes
• No

Required Question

Employer City of Kennewick

Address 210 W. 6th Ave.

P.O. Box 6108

Kennewick, Washington, 99336

Phone (509) 585-4377

(509) 585-4415

Website http://www.go2kennewick.com