Events Supervisor

POSITION SUMMARY

The Events Supervisor performs professional level work organizing community events, community engagement and volunteer programs.  Plans, organizes, implements, and coordinates all activities associated with community and business outreach, and community volunteer projects and events.   Acts as the primary resource and coordinator for city-wide special events. 

REPORTING RELATIONSHIPS

Reports to: Open Space Manager 

Direct Reports: Events Assistant and Englewood Volunteers

ESSENTIAL DUTIES & RESPONSIBILITIES

The listed examples of work are not intended to be all-inclusive.  They may be modified with additions, deletions, or changes as necessary. 

• Participates as an active member of the Parks, Recreation, Library and Golf Department team, contributing to strategic planning and operational oversight.
• Oversees and coordinates the planning, development, budgeting, and implementation of citywide special event programs and projects, serving as the City's primary point of contact for special events.
• Coordinates all aspects of citywide special events, including marketing, contracting, sponsorship solicitation, and post-event evaluation.
• Selects, negotiates with, and manages vendors and contractors, and monitors compliance with contract terms, deliverables, and timelines.
• Obtains and manages required special event permits, right-of-way and alcohol permits, and certificates of insurance from vendors and event partners; ensures events comply with ADA accessibility requirements.
• Develops event-specific risk management, crowd management, and emergency action plans in coordination with Police, Fire, and other public safety partners.
• Supervises assigned staff and volunteers, including scheduling, training, performance evaluation, and, when necessary, corrective action.
• Encourages resident, school, and business participation in community events, and develops educational materials for print and digital platforms.
• Delivers presentations to, and partners with, community groups, boards, and commissions to foster positive, two-way communication between the City, residents, and businesses.
• Works collaboratively with the community to develop solutions to ongoing issues, and maintains strong working relationships with City departments, City Council, and boards and commissions.
• Identifies volunteer opportunities and programs, and partners with departmental volunteer coordinators to recruit, train, deploy, and recognize volunteers.
• Serves as liaison with the Police Department, neighboring municipalities, and other local, state, and federal agencies on community engagement matters, ensuring compliance with applicable service level agreements.
• Develops and manages a comprehensive citywide Sponsorship Program that integrates sponsorship opportunities and collaboration across departments, and oversees the City's Naming Rights program.
• Monitors revenues and expenditures to ensure the effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
• Researches and applies for grants supporting volunteer programs and community engagement initiatives, as directed.

Other Duties & Responsibilities:

• Provides support as requested for departmental events that support community engagement.  
• Performs other duties as assigned and required. 

EDUCATION

• Bachelor's degree preferred.

RELATED WORK EXPERIENCE           

• Minimum of three years of experience in community relations and/ or event management.

An equivalent combination of education, training and relevant job experience may be substituted. 

LICENSES, REGISTRATIONS, or CERTIFICATIONS

Required Driver’s License: Valid Colorado driver’s license and a clear or acceptable Motor Vehicle Record (MVR)

Preferred: Certified Special Events Professional (CSEP), Certified Meeting Professional (CMP), or Certified Park and Recreation Professional (CPRP).

KNOWLEDGE, SKILLS & ABILITIES 

Knowledge

Advanced knowledge of: 

• Event Planning and Procedures 
• Public Speaking/ Public Engagement
• Community Relations and Community Engagement 
• Volunteer Coordination 
• Sponsorship Administration 

Working Knowledge:

• Microsoft Office and standard Windows-based applications

 Basic knowledge of: 

• Budgeting and financial monitoring
• Data collection and reporting
• Social media platforms
• Staff supervision
• City policies and procedures
• Grant writing and administration
• Communication with internal and external partners

Skills and Abilities

• Computer Skills — Proficient in developing presentations and spreadsheets.
• Communication — Advanced skills in developing and delivering presentations, and in building and maintaining working relationships with employees, the public, and partner agencies.
• Analytical — Advanced ability to evaluate program effectiveness and efficiency.
• Project Management — Advanced ability to facilitate meetings and supervise volunteer programs.
• General Management — Strong budget management skills.
• Supervisory — Ability to manage, motivate, and evaluate staff and volunteers.

SALARY RANGE

$75,671 - $113,507/Annual Salary

BENEFITS

The City of Englewood offers a comprehensive benefits package including but not limited to:

• Medical, Dental, and Vision Plans
• Retirement Plans
• Paid Time Off 
• Paid Sick Leave 
• 12 Paid Holidays

More information about our benefits can be found here 

PHYSICAL EXERTION

☐  Exerting up to 10 pounds of force occasionally (multiple times a week) and/or a negligible amount of force frequently (multiple times a day) or constantly to lift, carry, push, pull or otherwise move objects.

☒  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

☐  Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

☐  Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.

☐  Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects.

WORKING CONDITIONS

Work is performed in a standard office environment and in the field.  The employee is exposed to various weather conditions including wet, hot and cold conditions.  Also exposed to various environmental conditions which may include excessive noise; solvents, grease, and oils; slippery or uneven walking surfaces.    

Encounters with hazardous conditions (including electrical currents, heavy equipment, fumes, bodily fluids, extreme temperatures, threatening behaviors, inadequate lighting, restricted movement, or intense noise) is:

APPLICATION DEADLINE

Open until filled