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Events Scheduling Coordinator

Loyola University

Chicago, IL

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JOB DETAILS
SKILLS
Analysis Skills, Business Law, Communication Skills, Customer Relations, Customer Satisfaction, Customer/Client Research, Event Management, Health Science, Higher Education, Hospitality and Tourism, Hotel Industry, Interpersonal Skills, Leadership, Logistics, Medicine, Nursing, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Management, Public/Media/Press/Analyst Relations, Regulations, Resource Management, Revenue Growth, Revenue Management, Sustainability, Telephone Skills, Time Management, User Interface/Experience (UI/UX), Writing Skills
LOCATION
Chicago, IL
POSTED
1 day ago
Position Details

Position Details

Job Title
EVENT COORDINATOR

Position Number
8102119

Work Modality
Fully In-Person

Is this request for the creation of a new Position (orthe modification of an existing Position) to temporarily support the WorkDay ERP?

Job Category
University Staff

Job Type
Full-Time

FLSA Status
Exempt

Campus
Rogers Park-Lake Shore Campus

Department Name
ALL CAMPUS SUPPORT

Location Code
CONFERENCE SERVICES (07040A)

Is this split and/or fully grant funded?
No

Duties and Responsibilities
  • Reports to the Assistant Manager.
  • Develops strong internal and external customer relations through frequent communication, as well as professional, courteous and ethical interpersonal interactions.
  • Assists faculty, staff, and student organizations with finding and booking meeting space on campus by processing reservations through the scheduling system, 25Live Pro.
  • Builds detailed customer profiles and maintains accurate, organized, and up-to-date event data within appropriate software applications to ensure superior services, resulting in client satisfaction and increased revenues for sponsored events.
  • Provides front-end event support, managing allocation of resources and coordination of logistics (ie., third-party vendors, campus partner involvement, etc). to ensure all details are disseminated swiftly and accurately to relevant departments.
  • Prepares weekly, monthly, quarterly, and annual reports, as required.
  • Balances operational and administrative needs with those of colleagues and clients.
  • Helps to assign daily tasks and/or long term projects for student workers in the absence of the Campus Reservations Manager, or as needed.
  • Answers phone calls and responds to emails in a timely and efficient manner.
  • Follows departmental policies and procedures.
  • Follows all safety policies.
  • Performs other duties as required.
Minimum Education and/or Work Experience
  • High School Diploma or equivalent required.
  • Bachelor's degree preferred.
  • 1-2 years of event and/or housing (hotel, hospitality industry) experience.
Qualifications
  • Bachelor's degree or equivalent combination of education and experience preffered.
  • Minimum of three years event management/hospitality/scheduling experience, additional revenue management experience encouraged.
  • Excellent communication skills, both written and verbal required.
  • Must be able to work independently and as a part of a team and have the drive to succeed.
  • Excellent decision-making ability and analytical skills.
  • Strong organizational skills.
  • Strong interpersonal and problem solving abilities.
  • Highly responsible & reliable.
  • Ability to focus attention on a variety of tasks.
  • Ability to handle high pressure situations while simultaneously balancing upcoming deadlines with long-term project management in a timely and effective manner.
  • Energetic, innovative, and self-motivated.


Certificates/Credentials/Licenses

None required

Computer Skills

Proficiency with MS Office Suite, Internet and email applications

Supervisory Responsibilities
No

Required operation of university owned vehicles
No

Does this position require direct animal or patient contact?
No

Physical Demands
Repetitive Motions

Working Conditions
None

Open Date
03/23/2026

Close Date

Position Maximum Salary or Hourly Rate
$43,700/ann

Position Minimum Salary or Hourly Rate
$42,000/ann

Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at www.luc.edu/mission/. For information about the university's focus on transformative education, they should consult our website at www.luc.edu/transformativeed.

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.

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