Events Project Specialist

Are you an administrative professional with experience in supporting marketing, sales, or events? We are looking to hire an Events Project Specialist. This person will support business impact by optimizing events and education initiatives, including tradeshows, retailer events, tours, and sales meetings. The Events Project Specialist will work closely with the Events Manager, Marketing, and Sales, and ensure opportunities are aligned with business objectives, always ensuring that brand standards are reflected.

We are a growing company and a leading manufacturer of nutritional supplements, dedicated to enhancing the wellbeing of our customers.

This position pays: $60,000 - $72,000/year

• You will work a set schedule of Monday to Friday 8:00am - 4:30pm
• This position is fully onsite for the training period, with an option to go hybrid after successful completion of the introductory period. Our US office is located in Monroe, WA.

What You Should Know About Us:

• A purpose-driven company committed to employees and improving the health and well-being of people and the planet
• We're building and evolving our digital marketing capabilities and are looking for someone excited to help shape and scale that growth to directly impact business success
• A dynamic and collaborative work environment where your expertise makes a real impact

Our Teams Favorite Perks and Benefits:

• A competitive total compensation package

• Best in class benefits because we care about your health and wellness!

• Outstanding medical, dental, vision plans

• Health and dependent FSA

• Employer-paid life and long-term disability insurance

• 401(k) with company match

• Financial planning and education sessions

• Discount on company products

• Safety footwear allowance

• Shift differentials for afternoon and night shift positions

• On demand pay

• Wellness days - 10 days per year to use for personal days, mental health days, or sick days

• Vacation days - 15 days per year

• 10 paid holidays per year

• Employee Assistance Program (EAP)

• Employee appreciation events and lunches

• Physical Health

• Financial Health

• Emotional Health

A Day In The Life of an Events Project Specialist:

• Key role in the planning and execution of the Travel & Events (T&E) Program, including trade shows, vendor events, retailer tours, in-store activations, and educational events
• Coordinate event logistics, including mocking up event setup, materials, and product shipments
• Manage exhibitor kit submissions, secure booth space, education sessions, sampling permits, and required services (e.g., electrical services, material handling)
• Ensure accurate and timely submission of event-related orders
• Maintain and manage event supplies and demo program kits
• Handle all incoming travel and catering requests for the US Division including flights, hotels, restaurants and catering requests
• Responsible for coordinating hospitality requirements for events at the U.S. Head Office, including event setup, catering, displays, and commissary visits

What We're Looking For From You:

• 5+ years admin experience, preferably within a marketing, sales or events environment. Ideal candidates will have 2+ years experience supporting marketing events.
• Intermediate proficiency in Word and Excel
• PowerPoint and Asana experience preferred
• Effective communication in the English language, both written and verbal
• Strong organizational skills, ability to reprioritize and follow-up
• Excellent project management skills and attention to detail
• Experience working in natural health industry, particularly dietary supplements, considered an asset
• Highly engaged team player who works effectively across teams and independently
• Calm and comfortable with change in a deadline-driven environment

This position is open to all qualified applicants who are legally entitled to work in the country in which this job is located. Only electronic applications can be accepted. This position will close when a competitive candidate pool has been identified. We thank you all for your applications and a member of our team will contact you soon. All the best!

All Internal applicants will be given priority for consideration for the first five business days that this position is posted. After that five days, Internal applicants will be considered along with all other applicants; however, are guaranteed at minimum a call from the Talent Acquisition team.