Job Description - Events Manager
Reports To: VP of MarketingLocation: On-Site (Waco, TX) Position Type: Full-Time
Position SummaryManage multiple complex events from inception through final delivery. Lead execution of event plans and provide oversight for budget, strategy, and scope. Implement event management plans, manage agency partners, and create memorable brand experiences. Key Responsibilities
Lead creation, development, and execution of large-scale events with attention to detail and organization, creating meaningful experiences for internal and external customers that align with company priorities and deliver department goals, including the annual User's Conference (300-500 attendees), the Super User Academy (up to 40attendees, 4 sessions per year), and the marketing events calendar (30+ events per year including conferences and partner events)
Develop and monitor event budgets, track spending, manage variances, and negotiate with vendors to optimize resources
Maintain strong relationships with internal teams, external vendors, and key partners, ensuring consistent communication and smooth collaboration
Organize all event logistics, including but not limited to setting up for events and programs, coordinating and training team, booking rooms, working with hotels and vendors, ordering and managing inventory, ensuring the appropriate resources, tools, and equipment are present, and preparing materials
For the annual User's Conference, serve as the company quarterback, mobilizing and collaborating with cross-functional teams (Customer Success, Inside Sales, Marketing, etc.) to execute their contributions, as well as work with an event planning agency on all aspects, including production elements, registration systems, venue selection, managing on-site resources and equipment, and venue logistics
Conduct RFP processes, vendor evaluations, and contract negotiations to secure services aligned with event needs
Create and deliver presentations up to leadership including project proposals, event status, and debrief reports
Coordinate the creation of event branding, concepts, and promotional materials with internal teams and external vendors. Ensure cohesive visual themes across event décor, signage, giveaways, and digital assets
Manage shipping and receiving of items for conferences and prospect and customer gifts.
What Were Looking For (Minimum Qualifications)
Three or more years of experience and specialized knowledge in corporate event planning, managing projects and programs Ability to work and thrive in a fast-paced, rapidly changing work environment
Team oriented
Self-starter, motivated by helping others succeed
Strategic thinker
Strong verbal and written communication skills
Outstanding organizational skills and attention to detail
The ability to successfully manage multiple events in various stages of planning at the same time and to prioritize work to achieve maximum productivity; Effectively prioritize workload according to team goals and manager feedback
The ability to meet unexpected changes, obstacles or uncertainty in stride and to react quickly and appropriately
The ability to make decisions considering the relative costs and benefits of potential actions to choose the most appropriate choice
What Wed Be Excited To Find (Preferred Qualifications)
PMP or CMP Certification Bachelor's degree in Marketing, Public Relations, Business, or equivalent experience preferred
Working Conditions
Manual dexterity required to use desktop computer and peripherals.
Ability to stand for long periods, carrying event material (up to about 50 pounds).
Utilization of phone, email, and other software needed to perform job.
Must be able to travel, including overnight stays, several times a year.
Must be able to work weekend occasionally, including extended/flexible hours
Compensation and Benefits
Competitive salary and comprehensive benefits package. Medical insurance premiums are covered in full for the employee (Medical, Dental and Vision) 401K.with competitive company matching. Personal time off, sick leave, and holidays. Company will provide laptop and other needed computer equipment.
About AxisCareAccording to Pew Research, roughly 10,000 baby boomers turn 65 every day, and the American Society on Aging calculated that an American has a 70% chance of needing help with activities of daily living such as dressing, bathing, hygiene, etc. This has led to an unprecedented increase in Home Care agencies in the U.S. and abroad who strive to help those who have difficulty helping themselves, specifically offering non-medical (also referred to as non-skilled) services to seniors in their homes. AxisCare was started in 2011 by industry leaders to help meet the demand for a more userfriendly and mobile-compatible solution. Our product is a web-based management platform that helps agencies manage CRM and marketing, Caregiver/Client scheduling, billing, payroll and much more. Headquartered in Waco, TX, AxisCare has clients in all 50 states as well as 6 other countries. We are a fast-growing company seeking high-performing individuals looking for a fast-paced, autonomous working environment.