Events Manager

Events Manager

Reports to: General Manager

Direct reports: Events Assistant Manager

Responsibilities

• Involvement in all aspects of major club functions including F&B events, seasonal parties, major and minor golf events, retail events, etc.
• Create andexecute planning, meetings, BEOs and Critical Paths for all events to include floor plans, and timeline of event.
• Keep departmental managers and staff aware of functions, changes and expectations, through clear and frequent communication.
• Establish relationships with Members and encourage additional catering revenue.
• Uphold events and catering obligations related to the F&B budget.
• Quote prices (furniture, rentals, photographer, music, flowers, decorations, A/V, decorations) and formulate contracts detailing services to be provided.
• Ensure contracts/agreements for each event are signed prior to ordering any event items.
• In tandem with Member Services, responsible for the sales, marketing and promotion of all Member and Guest private events, functions and activities, ensuring that all Member/Guest expectations are exceeded, Member Retention goals are met and that Private Party and Member Relations plans are achieved.
• The Events Manager supervises/executes set-ups, breakdowns, and quality of service for all banquet events in the Club and private residences.
• Field any Member or Guest questions or concerns promptly and professionally.
• Assist Member Services as needed in the day-to-day operations of the department, when there are not events scheduled.
• Work with Member Services and Food & Beverage Departments in the requisitioning of staff and scheduling for events, catering and banquets. In addition, will need to requisition contract labor staff from time to time.
• Works with Executive Chef to determine selling prices for catered events; oversees the development of contracts/agreements.
• Helps develop catering sales budgets; reviews financial reports and takes corrective actions as appropriate.
• Ensure all events are billed accurately and chits are turned in immediately.
• Maintain banquet storage along with all items used for private and catering events.
• Additional duties as assigned by management.

Competencies for Success in the Role

• College degree preferred
• 1-2 years of prior hospitality, catering and event experience
• Communication – Must have an outgoing & well-spoken personality be able to clearly interact with members and guests
• Decision making - Applicant must be efficient, detail-oriented, self-motivated
• Coaching and mentoring other team members
• Strong organizational and multi-tasking skills are needed
• Collaboration – regularly works with other departments or projects
• Delivers results – getting things done on time and accurately
• Innovation
• Strategic thinking
• Talent management – assess and manage the skills and talent on the team for continuous improvement
• Experience with Jonas, JAM, Word, Excel, Publisher, Email, and a willingness to learn new computer programs that the Club utilizes
• Maybe required to lift objects weighing more than 25 pounds
• Must be able to be on your feet extended periods of time
• Must be prepared to go above and beyond normal expectations on a daily basis as pertaining to the membership and their requests; whatever, wherever, whenever, no matter what it takes to make it happen

Benefits

• Competitive Pay
• Medical, Dental, and Vision Benefits
• 401k Contribution
• Paid Time Off and Paid Holidays
• Employee Meals, Referral Incentives, and Recognition Programs
• Professional development and upward mobility opportunities
• Work-Family Culture

The Company's good faith estimate of the salary rate expected to pay for this role is $95,000 to $105,000 annually and is based on applicable and specialized experience and location.

About Us

Nestled in California's desert paradise, The Madison Club is La Quinta's most exclusive, private residential community, offering the finest golf and club facilities in an intimate and sophisticated setting. It is a place of effortless grace and charm with an ambiance of quiet sophistication, intimacy, and understated luxury. Offering a limited number of homes and memberships, The Madison Club is the modern interpretation of California's classic old-line country clubs, offering five-star dining and member events, wellness and fitness amenities, and Discovery's signature Outdoor Pursuits program. At The Madison Club, our employees use their personal talent, passion, and resources to meaningfully integrate with diverse cultures and communities. All while providing the highest level of member and guest services and contributing to the creation of unforgettable experiences.