Events Coordinator III

Application close date:

Applications will be accepted on an ongoing basis until the requisition is closed.

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We're working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!

This role is part of Blue Origin corporate functions, providing centralized support across Blue Origin business unit teams, functions, and locations.

We are a team of collaborators, doers, and problem-solvers who are relentlessly committed to a culture of safety. This position will directly impact the history of space exploration and will require your commitment and detailed attention towards safe and repeatable space flight. Join us in lowering the cost of access to space and enabling Blue Origin's vision of millions of people living and working in space to benefit Earth.

As part of a hardworking team of versatile specialists, the Events Coordinator helps to manage the planning and successful execution of national and international events for the Customer Experience Program as well as for other corporate programs. The Events Coordinator provides exceptional customer service to all our internal and external customers and supports multiple business units including the Customer Experience Team, Strategy, Marketing & Sales Team, C-Suite management, and all other Business Units at Blue Origin. We are looking for a professional who is committed to positively impact safe human spaceflight. Passion for our mission and vision is required!

Job Responsibilities:

• Partner closely with the Customer Experience team to execute and support over 100 national and international corporate events annually, ranging from 2 - 6,000 attendees.
• Manage complex calendars across business units within Blue Origin
• Liaising and contract negotiating with vendors. Working closely with internal procurement and AP teams to ensure appropriate contract terms are met and followed.
• Develop internal documentation and review contracts and proposals to ensure agreed commitments and accountability; escalate as needed. Working with Procurement and AP leadership to ensure that all obligations are met with vendors domestically and internationally.
• Oversee the attendee registration websites, communications, program and attendee support.
• Develop and ensure travel plans, itineraries, and agendas for internal and external customers
• Compile accurate documentation for travel-related events including airfare, transportation, hotels, conference centers, restaurants, etc.
• Partner with external event planners, vendors and with suppliers in providing best-in-class service.
• Manage projects independently and/or in teams, from conception to completion and often with conflicting priorities
• Ensure timely and accurate submittals of expense report.
• Handling post-event reports, measuring impact and ROI
• Maintain a high level of confidentiality at all times, and only disseminate information as needed.
• Using strong organizational skills, perform and prioritize multiple calendars and events while prioritizing conflicting needs.
• Work with and task cross-functional stakeholders at all levels of the organization including our Executive Leadership team, to drive projects to completion across teams and time zones.
• Handle matters expeditiously and proactively, following through on requirements to successful completion, often with deadline pressures. Adapt to competing demands
• Handle amenity requests for all VIP clients. Ensure that all arrangements, are handled properly, coordinating with other departments through oral and written instructions

Required Skills, Education, Experience:

• A self-starter lead with ability to earn trust, maintain positive and professional business relationships and a provide a superior level of customer support
• Must have a high level of autonomy while working to achieve goals while also being a collaborator with cross functional teams.
• Will be required to develop budgets for events with leadership and demonstrate fiscal responsibility.
• Comfortable with public speaking, orienting customers and with public presentations
• Proficiency Microsoft Suite (Word, Outlook, Excel, PowerPoint, internal software packages) and Smartsheet, Outlook, Teams, Zoom
• Maintain a high degree of professionalism and confidentiality at all times
• 4-6+ years of hospitality/events management experience. Large conference management preferred.

Work environment and conditions of employment:

• Kent, WA based employee with 30-50% domestic and international business travel
• Extended work schedule with early starts and late work hours, weekends and holidays
• Ideal for self-starters and event planners comfortable working in fast-paced and dynamic work environments as well as with high-profile customers
• Ability to lift up to 50lbs
• Driver license required
• Ability to obtain a US passport
• Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder) or lawfully admitted into the U.S. as a refugee or granted asylum)

Compensation Range for:

WA applicants is $112,059.00 - $156,882.60

Other site ranges may differ

Culture Statement

Don't meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Export Control Regulations

Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S.as a refugee or granted asylum.

Background Check

• Required for all positions: Blue's Standard Background Check
• Required for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installation
• Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing (CDL drivers only), vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.
• Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential, which includes pre-employment and random drug testing as well as DOT physical

Benefits