Events and Executive Assistant

Optiver is looking for an Events & Executive Assistant to join our Travel, Events, and Leadership Office (TELO) team. This role is equal parts culture builder, event planner, and executive partner, serving as the connective tissue of our growing NYC office. This role reports to the Head of Travel, Events, and Leadership Office and is dedicated to driving a positive, connected, and energized environment through thoughtful event programming, community building, and a relentless focus on what it feels like to work here every day. This is a culture-first role.

Youll own the planning and execution of company events, drive a positive and energized office experience, and provide high-caliber executive support to a senior leader. Youll work with startup energy and a builders mindset, while delivering best-in-class experiences and processes that reflect Optivers standard of excellence.

This role is based on-site in our New York City office.

What youll do

As an Events & Executive Assistant, your key responsibilities include:

• Serve as the primary culture steward for the NYC office: taking ownership of the office experience, championing engagement, and creating an environment where people want to show up and do their best work
• Provide executive support to a senior NY leader, proactively managing their schedule, priorities, travel, and helping them shape a positive culture
• Collaborate closely with the Event Manager to ensure alignment with the broader US events strategy, budget, and event experience goals
• Identify and surface improvements to event playbooks, vendor management, and office experience workflows to raise the operational bar
• Own the local planning, logistics, and execution of institutional trading events - from client dinners and market-facing gatherings to conference participation and hosted experiences
• Manage invite lists, vendor relationships, venues, budgets, and day-of execution to ensure every event reflects Optivers brand and professionalism
• Act as a communication bridge between the NYC office and global teams across APAC, EMEA, and US regions
• Plan and execute all NYC employee events end to end, aligned with the broader US events strategy and budget. This role requires flexibility for evening and weekend event coverage

What youll get

Youll join a culture of collaboration and excellence, surrounded by curious thinkers and creative problem-solvers. Motivated by a passion for continuous improvement, youll thrive in a supportive, high-performing environment alongside talented colleagues, collectively tackling some of the toughest challenges in the financial markets.

In addition, youll receive:

• The opportunity to work alongside best-in-class professionals from over 40 different countries
• Highly competitive compensation package including performance-based bonus structure
• 401(k) match up to 50%
• Comprehensive health, mental, dental, vision, disability, and life coverage
• 25 paid vacation days alongside market holidays
• Extensive office perks, including breakfast, lunch and snacks, regular social events, clubs, sporting leagues and more

Who you are

• 6+ years of experience in event planning, executive support, office experience, or a hybrid role combining these areas
• Proven track record of planning and executing events end to end - from concept and budgeting through vendor management and day-of delivery
• Experience providing executive-level administrative support across global time zones, including complex calendar and travel management
• A natural culture builder who takes initiative, brings energy, and thrives on creating great experiences for the people around them
• Highly organized with strong prioritization and project management skills, comfortable managing multiple workstreams simultaneously
• Excellent vendor management skills, including sourcing, negotiation, and relationship building
• Strong written and verbal communication skills with the ability to engage stakeholders at all levels
• Comfortable working in a fast-paced, dynamic environment with evolving priorities
• Experience in financial services, trading, or a high-performance professional environment is a plus
• Bachelors degree or equivalent experience

Our differences are our edge. Optiver does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, or other legally protected characteristics.

Below is the expected base salary for this position. This is a good-faith estimate of the base pay scale for this position and offers will ultimately be determined based on experience, education, skill set, and performance in the interview process. This position will also be eligible for a discretionary bonus (if determined by Optiver) and Optiver's benefits package with the benefits listed above.

Base Salary Range

$115,000-$140,000 USD