Event Production Planning Manager

Stefanini Group is hiring!

Stefanini is looking for an Event Production Planning Manager (Detroit, MI)

For quick apply, please reach out to Parul Singh at 248-582-6481/parul.singh@stefanini.com

The Event Production Planning Manager is a role that serves as the critical link between creative vision and event operational execution. This role ensures that events—ranging from large-scale private events and corporate conferences to experiential activations—are executed flawlessly, on time, and within budget. 

Responsibilities

• Pre-Production & Planning: Develop comprehensive production project plans, including master timelines, resource allocation, and critical path milestones. 
• Collaborate with creative teams and Production Technical Director to determine the technical requirements (AV, lighting, sound, scenic) needed to bring event themes to life. 
• Coordinate site visits to assess venue capabilities and constraints against event requirements. 
• Create and manage detailed event production budgets, ensuring all costs are tracked and variances are communicated proactively. 
• Ensure all necessary permits, agreements, insurance certificates, and safety documentation are secured. 
• Vendor and Stakeholder Management: Collaborating with Purchasing and Finance, lead the RFP/RFQ (Request for Proposal/Request for Quote) process for production vendors, including staging, lighting, catering, talent, facilities, and security. Act as the primary point of contact for all internal stakeholders and external partners regarding production logistics until ready to hand off to the Site Coordinator and Technical Director. 
• Event Production Execution Oversight: Manage the "Run of Show" (ROS) and production scripts, ensuring all cues (audio, visual, lighting) are synchronized. Ensure the load-in, set up, rehearsal, and strike phases are planned for, ensuring adherence to safety protocols and labor regulations. Coordinate complex transport and freight logistics for equipment and materials. Coordinate talent and speaker logistics, including green room requirements and technical briefings. 
• Post Event Analyis: Ensure post-event debriefs are conducted with stakeholders and vendors to verify venue is restored to its normal operational state and document any damage. Reconcile all production-related invoices and provide a final financial report. Facilitate Lessons Learned for internal continuous improvement.

Skills Required

Experience Required

Education Required

**Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives***

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We will also speak with you about the process, including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are a CMM Level 5 company.

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