Event Producer

Position Purpose:

An Event Producer (Producer II) at TAIT is a dynamic leader who is experienced,
persuasive and steadfast in the commitment to excellence. They are dedicated to
both their clients and the project team, and are clearly and strongly accountable
for the outcome of the project. They are able to work with clients’ lofty
expectations, to transform their vision into reality.

This Producer role will join the team within TAIT that specializes in working with
high-end and high-touch Corporate Clients on their Live Events. Typical projects
will include Summits, Award Ceremonies, Launches, Conferences, and Employee
Events.

The Producer blends strategic leadership with hands-on project management and
client engagement. The role is accountable for overseeing all aspects of project
delivery—from creative feasibility and team resourcing to timelines, budgets,
fabrication, and on-site execution.

The Producer ensures seamless communication across internal teams and
external partners, delivering exceptional guest experiences and measurable
results. They bring flexibility, intuition, and a sharp eye for detail to every phase
of a project’s lifecycle.

In addition to project leadership, the Producer plays a key role in
mentoring junior staff, fostering collaboration, and modeling best practices. This
role is instrumental in upholding company values and driving overall success.

Essential Responsibilities:

Project Management

• Demonstrates excellent project management abilities, able to scope,
  budget, schedule, track jobs from inception to delivery.
• Takes initiative and manages large projects with limited oversight.
• Leads creative efforts from concept to delivery.
• Regularly informs and advises Sr. Management of project status, knowing
  to elevate issues early and with recommended solutions.
• Generates new and innovative approaches to problems.
• Demonstrates a consistently strong commitment to achieving results and
  has a proven track record of dedication, reliability, and perseverance in
  challenging situations.
• Exhibits passion and excitement over work. Has a “can-do” attitude.
• Demonstrate passion for the role and his/her/their contribution to the
  company and customer success.
• Clear, timely written and verbal communications.

Client Relationship

• Focuses consistently on client’s business goals and creative objectives for
  the project to achieve KPI’s.
• Performs as a “trusted advisor” to the client and advocate the project
  requirements to the project team. Strategic thinking is required throughout
  the life of the project on behalf of the company and the client.
• Is responsible for the relationship with IP holders, becoming very
  knowledgeable of the client’s brand and IP and ensuring conformance with
  all Intellectual Properties requirements.
• Ability to represent the project and the company in front of a client.
• Resolves complex client issues through strategic negotiation and
  transparent dialogue, consistently achieving high satisfaction scores and
  repeat business.

Team Management

• Works as part of a core team under an Exec. Producer and leads creative
  and technical teams alongside a Technical Director and Production
  Manager.
• Clearly defines the lines of responsibility and that there’s adequate
  coordination between internal disciplines, sub-contractors, clients and
  other key stakeholders. Identify and mitigate any gaps or overlaps.
• Reaches out to peers and cooperates with supervisors to establish an
  overall collaborative working relationship. Fosters a team-oriented
  working environment.
• Sets for the standard for accountability to the project and client within the
  project team, and leads by example.

Growth & Continuous Improvement

• Knowledgeable of TAIT’s history and capabilities, to represent the
  Enterprise brand and collaborate with Clients.
• Actively seek opportunities to build new skills and hone or improve
  existing skills.
• Focus on hard skills for tactical application and soft skills for interpersonal
  communication and effective leadership.
• Encouraged to work on projects that expand their knowledge and
  experience in new markets and submarkets.
• Strive for continuous improvement by placing an emphasis on both
  receiving and giving feedback.
• Mentors junior staffers, and serves as a sounding board for team members
  across the Brand/producing group.

Qualifications:

• 7+ years in client management experience in successfully delivering
  production solutions, preferably in a global client-service organization at
  this level of responsibility
• Experience working with budgets of $1 million+ USD (ideally excluding any
  hotel or F&B dollars), including building, managing, and maintaining profit
  margins
• Strong knowledge of following software (or willingness to learn):
• Project Management tools (Slack, Box, Airtable, Concur, Asana,
  Sharepoint and Google Docs)
• Microsoft Office including Word, Excel, PowerPoint, and Outlook
• Budget management and analysis (e.g. Power BI, Tableau)
• Enterprise Resource Planning (ERP) (e.g. Epicor, SAP)
• Customer Relationship Management (CRM) (e.g. Salesforce)
• In-depth knowledge of project process to be able to develop project
  strategies and scopes and schedules.
• Flexibility to work non-traditional hours (nights & weekends) as required.
• Possesses solid aesthetic sensibilities and storytelling skills to support the
  creative process and to facilitate positive and productive communication
  between all disciplines.

Preferred Experience:

• Experience in related fields, such as live themed entertainment and theater is a plus
• Experience leading large project teams of 30-40 people or more
• Knowledge of venues (NYC & beyond) a plus
• Track record of managing profitable projects
• Ability to prioritize across multiple projects

• Work conditions may involve moderate exposure to unusual elements such as dirt, dust, fumes, unpleasant odors, and/or loud noises
• Work environment involves some exposure to hazards or physical risks which require following basic safety precautions
• Must be able to wear and properly utilize appropriate personal protective equipment (PPE) to work within or visit areas where required. This includes, safety glasses, reflective vest, ear steel-toed shoes, and other PPE as required by the location.