Event Logistics & Warehouse Manager

Position: Event Logistics & Warehouse Manager

Location: Mira Mesa Sorrento Valley

Reports To: Director of Operations

Work Schedule: 40-50 hours per week (Tuesday-Saturday)

BTS Company Overview:  

Position is with a large well-established catering and event company; a progressive and diverse company that has been serving the corporate, social, and production industry for over 35 years. The company is headquartered in San Diego, California and services large corporations, private clients, major sports and news broadcast companies, venues, concert tours, PGA golf events, corporate marketing tours, and major sporting events throughout San Diego and across the globe.     

However, the key to our success is summed up in one word, “Flexibility.”  We understand that in today’s world the best-laid plans will change.  We pride ourselves on our experienced and well trained staff that can manage changes while still providing outstanding service.  This flexibility allows our kitchen staff to accommodate almost any special request the guests may have.  In Corporate catering and event management this is essential. Our experience within the catering and food service industry is extensive and sought after.  

Job Summary: The Event Logistics & Warehouse Manager is responsible for overseeing the flow of equipment, rentals, and food execution from warehouse to event and back. This role is hands-on and operational, ensuring that all event materials are accurately pulled, loaded, delivered, and returned.

This position works closely with the culinary and operations teams to coordinate event readiness, manage equipment inventory (china, linen, rentals, etc.), and ensure all trucks are properly loaded and dispatched on time. The ideal candidate thrives in a fast-paced, event-driven environment and understands that success is measured by flawless execution in the field.

In addition to logistics, this role oversees warehouse staff, scheduling, safety protocols, and continuous improvement of systems and processes.

Key Responsibilities

Event Logistics & Execution

• Oversee the pulling, staging, and packing of all equipment and supplies for events
• Ensure all trucks are accurately loaded according to event timelines and specifications
• Coordinate with the culinary team to ensure food is properly packed and dispatched
• Manage event load-out and post-event returns, ensuring all items are accounted for
• Track and document damaged equipment, coordinating repairs and replacements
• Liaise with rental companies to ensure orders are accurate, timely, and properly returned

Warehouse Operations

• Maintain inventory of all equipment including china, glassware, linen, décor, dry goods, and beverages
• Conduct regular inventory counts and reconcile with internal systems
• Manage liquor inventory, tracking usage and maintaining appropriate PAR levels
• Develop and maintain systems for efficient equipment flow and organization
• Oversee vehicle fleet coordination, including scheduling, maintenance, and tracking

Team Leadership & Scheduling

• Recruit, train, and develop warehouse staff
• Create and manage warehouse staff schedules based on event needs
• Assign daily tasks and ensure accountability for completion
• Provide coaching, performance feedback, and corrective action when necessary
• Coordinate staffing for warehouse support at offsite events and special projects

Safety & Compliance

• Develop and enforce warehouse safety protocols in compliance with CAL OSHA standards
• Maintain safety logs, training records, and compliance documentation
• Ensure a clean, organized, and secure warehouse environment

Who This Role Is For

• Someone who thrives in fast-paced, event-driven environments
• A leader who enjoys both hands-on work and team management
• An operator who understands the urgency and precision required for live events
• Someone flexible and adaptable to changing schedules and priorities

Schedule & Work Environment

This role requires flexibility and availability outside of standard business hours, including evenings, weekends, and holidays, based on event schedules. Ideal schedule would be Tuesday through Saturday 7:00am-3:30pm

Please note: BTS Hospitality does not schedule events on Thanksgiving Day or Christmas Day.