Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.
Position Summary
The Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue, including developing, coordinating, and supervising all event-related activities key to the operation of the facility, including but not limited to:
• Maintaining security • Staffing plans • Labor management • Collection and distribution of event information from promoter/show representatives/sports teams • Billing preparation/support • Customer service representation to our guests • Logistics of departmental activities relating to events
This role pays an hourly rate of $16.50-$18.00.
Benefits for Full-Time roles:
• Health, Dental and Vision Insurance • 401(k) Savings Plan • 401(k) matching • Paid Time Off (vacation days, sick days, and 11 holidays)
This position will remain open until May 22, 2026.
About the Venue
This position is based at our Stormont Vail Events Center. The 80-acre site in the center of Topeka now known as the Stormont Vail Events Center has a long history of use for activities related to agriculture, farming, exhibitions, education, and entertainment. Stormont Vail Events Center is a 10,000-seat multi-purpose arena built in 1987 in Topeka, Kansas.
Responsibilities
Advance each show/event with the appropriate show/promoter representative in a timely fashion.
Communicates all event information to the appropriate departments and staff.
Develop accurate event seating information with the Box Office Manager and Operations Manager, and ensure that event set-ups are accurate.
Communicates in a timely manner with each department head regarding specific needs and information for each event.
Prepares and distributes Event Data Sheet to all staff and Departments in a timely manner.
Prepares post-event report for all events coordinated.
Meet with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events.
Work with promoters and agents to coordinate and facilitate client needs for each event and provide cost estimates as required/requested.
Preparation of and submission of expenses for event settlement.
Attend the settlement if required.
Executes other operational duties as assigned.
Qualifications
4-year degree from a college or university preferred but not required.
One year of experience in the same or similar position in arenas, convention centers, stadiums, or theaters is preferred.
Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays, and extended hours).
Experience with Microsoft Office products, CAD, and Ticketmaster ticketing software preferred.
Intellectual/Social, Physical Demands and Work Environment
The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Intellectual/Social Demands:
• Constant attention to precise details and accuracy of specified standards • Following simple to complex (more than 3 steps) instructions • Concentration which frequently extends beyond 30 minutes at a time • Constant use of interpersonal skills, including: • Directing others verbally or in writing to complete tasks in prescribed time frame • Recognizing and resolving conflicts • Openly communicating verbally and in writing with clients and co-workers
Physical Demands:
• Constantly operates a computer and other office devices, such as telephones, copy machines, etc. • Occasionally moves about inside the office to access storage areas, cabinets, and office machinery • Constantly communicates via telephone, email, and in-person with others to exchange accurate information • Constantly moves about the arena and event sites before, during, and after events to service clients and supervise staff
Talking and standing for long periods
Work Environment:
• The essential functions of this position are performed indoors • The noise level in the work environment can range from minimal to loud during events, depending on the incumbent's location, and minimal during non-event times
Strengthened by our Differences
United to Make a Difference
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to:
• Veteran status • Uniform service member status • Race • Color • Religion • Sex • National origin • Age • Physical or mental disability • Genetic information • Any other protected class under federal, state, or local law.