Estimating & Bid Operations Manager

Ready to Build a Strong Career in the Building Products Industry?

BPI is seeking an Estimating & Bid Operations Manager with a proactive, forward-thinking mindset who works independently yet communicates with confidence across departments. This person blends technical accuracy with strong interpersonal skills, comfortable discussing project details, influencing decisions, and supporting the close of competitive bids.

The role includes analyzing blueprints, preparing precise material estimates and quotes, and coordinating the full bid process while serving as a key connector between Sales, Sales Assistants, Millwork Operations, and partner networks.

What You’ll Do

Estimating & Takeoffs

• Perform detailed blueprint takeoffs for multi-family projects, including doors, millwork, hardware, and building materials
• Develop accurate estimates and prepare formal quotes for Sales and customers
• Identify specification requirements, product substitutions, and value-engineering opportunities
• Review construction drawings, addenda, schedules, and specifications thoroughly
• Maintain standardized estimating and pricing methods for consistency across bids

Bid Coordination & Process Management

• Manage the full lifecycle of bid opportunities from identification to submission
• Review weekly ConstructConnect data for new and updated projects
• Track and prioritize all bid deadlines and communicate requirements internally
• Record all project details, estimates, and notes in Proton CRM
• Verify accuracy of all estimate data prior to final quote submission
• Maintain bid folders and documentation until full CRM integration is complete

Communication & Collaboration

• Serve as the central communication hub for all active and upcoming bids
• Partner with Sales Reps to ensure timely creation and updating of Proton opportunities
• Collaborate with the Millwork Multi-Family team when BPI is not specified in project documents
• Support Sales Management in routing out-of-territory bids to a designated lumberyard partner
• Facilitate timely communication across teams to prevent delays and missed deadlines

Data Integrity, Reporting & CRM Management

• Verify ConstructConnect data accuracy prior to CRM handoff
• Maintain document version control and naming conventions
• Generate weekly reports on bid activity, deadlines, and estimate progress
• Ensure all bids have corresponding Proton opportunities populated with correct data

Performance & Continuous Improvement

• Track KPIs such as bid-to-win ratio, takeoff accuracy, on-time submissions, and partner participation
• Analyze performance trends and collaborate with leadership to improve outcomes
• Refine estimating processes and bid workflows based on KPI insights

Future Readiness & System Expansion

• Support the future integration of ConstructConnect data into Proton CRM
• Assist in workflow mapping, testing, and implementation of automated data flows
• Adapt workflows as BPI expands into new states and new multi-family categories
• Help define scalable estimating standards for multi-market expansion

What We’re Looking For

• Strong estimating and blueprint takeoff experience (required)
• 3+ years in construction estimating, bidding coordination, or project management
• Familiarity with bidding/CRM platforms such as ConstructConnect, Dodge, Salesforce, HubSpot, or Proton
• Proficiency in Excel, blueprint reading, construction documentation, and quantity takeoffs
• Highly organized, detail-oriented, and able to manage competing deadlines
• Excellent communication and collaboration skills
• Experience in multi-family construction, millwork, doors, hardware, or building materials preferred

What We Offer

• Competitive compensation and career growth opportunities
• Medical, Dental, Vision, Life Insurance, 401(k) Profit Sharing
• Flexible Spending Account and Health Savings Account
• Short and Long-Term Disability
• Employee Discounts on Building Materials
• Paid Time Off
• Paid Holidays
• Work in a collaborative and supportive environment

Join a company that values leadership, accountability, integrity, and teamwork. BPI is an Equal Opportunity Employer (EOE) and welcomes all qualified applicants.

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