Administrative Skills, Analysis Skills, Bid Packages, Bidding, Calendar Management, Communication Skills, Construction, Construction Estimates, Construction Management, Construction Support, Cost Estimates, Detail Oriented, Document Management, Documentation, Industry Standards, Leadership, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Operational Support, Order Delivery, Organizational Skills, Presentation/Verbal Skills, Pricing, Problem Solving Skills, Project Estimates, Regulations, Safety/Work Safety, Team Player, Time Management, Willing to Travel, Writing Skills
= DMV Region (DC / Maryland / Virginia)
=R Full-Time
About the Opportunity
A growing underground utility contractor in the DMV region is seeking an Estimating Administrator to support its preconstruction and estimating team. This organization specializes in complex utility infrastructure projects and has built a strong reputation for safety, quality, and teamwork.
This is an excellent opportunity for someone looking to build a long-term career in construction estimating and operations support within a fast-paced, team-oriented environment.
Position Overview
The Estimating Administrator plays a critical support role within the estimating department, helping ensure the smooth coordination, organization, and submission of competitive project bids. This position works closely with estimators, subcontractors, and vendors throughout the bid process.
Key Responsibilities
Estimating & Bid Support
- Assist in the preparation and solicitation of project cost estimates
- Organize and distribute project documents and bid packages
- Support the estimating team in assembling proposals and presentations
Vendor & Subcontractor Coordination
- Solicit subcontractors and vendors for pricing
- Distribute plans/specs and follow up via phone and email
- Maintain and expand vendor and subcontractor databases
Data & Documentation Management
- Maintain historical pricing and estimating databases
- Track contractor prequalification information
- Ensure all bid documentation is accurate, organized, and accessible
Administrative Coordination
- Manage and update the bid calendar in coordination with leadership
- Assist with delivery of bid packages and attendance at bid openings as needed
- Support ongoing outreach to prospective subcontractors and vendors
Compliance & Process Support
- Ensure adherence to company standards and industry regulations
- Maintain confidentiality of sensitive pricing and bid information
Qualifications
- Strong organizational skills and attention to detail
- Ability to manage multiple deadlines in a fast-paced environment
- Effective communication skills (written and verbal)
- Strong problem-solving and analytical abilities
- Ability to collaborate with internal teams and external partners
Preferred Background
- Bachelor's degree in Construction Management, Engineering, Business, or related field (preferred)
- Prior experience in construction, estimating support, or administrative roles (preferred)
- Familiarity with construction terminology and processes is a plus
Technical Skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with Bluebeam is a plus
- Strong document management and organizational capabilities
Work Environment & Schedule
- Primarily office-based with occasional site visits or pre-bid meetings
- Fast-paced environment with multiple deadlines and bid schedules
- Monday Friday schedule, with additional hours as needed for bid deadlines
- Occasional local travel within the DMV region
Why Consider This Role?
- Join a growing contractor with a strong project pipeline
- Gain hands-on exposure to the estimating and preconstruction process
- Opportunity for career growth within construction operations
- Collaborative team environment with strong leadership support
Equal Opportunity Employer
This organization is an Equal Opportunity Employer and considers applicants without regard to race, color, religion, sex, national origin, age, disability, or any other protected status.