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Estimating Administrative Assistant

Lobar

Dillsburg, PA

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JOB DETAILS
SKILLS
Administrative Skills, Background Investigation, Bidding, Building Permits, Calendar Management, Construction, Contract Management, Copying Machines, Data Entry, Detail Oriented, Document Scanners, Documentation Plan, Establish Priorities, Mail Processing, Mathematics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Organizational Skills, Photocopy, Physical Demands, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Procurement Planning, Proposal Writing, Purchase Orders, Systems Maintenance, Team Player, Telephone Skills, Time Management, Typing, Writing Skills
LOCATION
Dillsburg, PA
POSTED
3 days ago
Description

Estimating Administrative Assistant

Lobar, Inc. employs a full-service staff of more than 250 professionals comprising every discipline in the construction industry. We know that employees and their welfare are most important to the success of our company.

Job Description:

Lobar, Inc. is seeking an experienced full-time hourly Estimating Administrative Assistant. At Lobar, Inc., the work begins during the bid process. As a member of our Administration staff, this role will be an integral part of the success of that bidding process and the company as a whole. This role will be cross trained on all critical administrative functions that keep our organization prospering. We are looking for someone who has high level administrative experience who is eager to learn new things and grow with our company. Successful candidates will need to be a team player, extremely organized and reliable with a strong attention to detail and initiative.

This position is based at our Corporate Office located in Dillsburg, PA. Our office is open between the hours of 7:30 AM to 5:00 PM M-F. In this position you will rotate an 8 hour shift weekly with your team members to ensure the department always has coverage. This means once a month this role will need to work 8 AM to 5 PM.

Duties & Responsibilities:
  • Manage Estimating bid plan procurement and distribution of documents including plans, specifications and addenda.
  • Research and acquire building permit rates/fees and mercantile tax information for bids.
  • Submit Requests For Information (RFI) to architects.
  • Process and distribute incoming Addendum from architects.
  • Assist the Disadvantage Business Enterprise (DBE) Coordinator during bid preparation process.
  • Cross train within the Administrative Department to understand all functions including Reception, Mailroom and Bidding processes. This role relies on teamwork and cooperation among all members of the department.
  • Manage and update various systems and databases to assist in tracking and reporting on matters handled by the Department Manager.
  • Create and modify various documents using Microsoft Office (Word and Excel); manage calendars and arrange meetings; data entry; answering and screening calls, but not limited to photocopying and mail distribution/processing.
  • Train to become a back-up to the Contracts Coordinator to assist with newly awarded project subcontracts and purchase orders.
  • Manage delegated assignments.
  • Maintain confidential information.
  • Other duties as assigned.
Qualifications:
  • Associates degree or completion of certificate program (Preferred)
  • 3+ years administrative experience
  • Technology Proficient in MS Word, MS Excel and MS Outlook
  • Proficiency in the use of computers, copiers, scanners, and ability to learn new technology
  • Well-organized and high attention to detail and accuracy of the work
  • Energized by independent work and resourceful
  • Ability to work cooperatively in a team and recognize interconnected tasks
  • Strong written and verbal communication
  • Strong problem-solving skills with math comprehension skills
  • Ability to prioritize deadlines and manage varied tasks
  • Excellent typing, spelling, grammatical and basic mathematical skills
  • Ability to maintain confidential information
  • Ability to pass a criminal background check and drug screening
  • Authorized to work in the United States with federally funded projects
Knowledge of one or more of the following is a plus: Construction industry (specifically public construction), PA school clearances.

Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
Excellent Benefits:

- Competitive Wages - 401K with Company Match

- Health, Dental and Vision Insurance - Paid Holidays

- PTO - Voluntary STD/LTD Insurance

- Voluntary Insurances - Employee Assistance Program

This employer is an Equal Opportunity Employer including Disability and Vet.

About the Company

L

Lobar