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Escrow Assistant in Phoenix

Jobtracks

Phoenix, AZ

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JOB DETAILS
SKILLS
Attorney, Bankruptcy, Customer Support/Service, Disbursements, Escrow, File Management, Financial Statements, Liens, Loans, Operational Support, Organizational Skills, Post Closing, Property Tax, Real Estate, Real Estate Sales, Requirements Management, Resolve Customer Issues, Telephone Skills, Time Management, Transaction Processing/Management
LOCATION
Phoenix, AZ
POSTED
Today
Our client, a national title company, is seeking an experienced Escrow Assistant I to support escrow operations throughout the real estate transaction process. The ideal candidate will have 1-3 years of escrow experience, strong organizational skills, and the ability to manage multiple files while ensuring accuracy and exceptional customer service.

Key Responsibilities

Pre-Closing Duties
  • Order payoff statements and final utility information; verify payoff amounts against title commitments.
  • Manage all file requirements before closing, including resolving liens, judgments, bankruptcy matters, and other title-related conditions.
  • Obtain and review current and historical property tax information to ensure taxes have not been paid or overlooked.
  • Order and follow up on HOA documents, including estoppel letters, bylaws, financial statements, and irrigation information.
  • Collect and verify commission details for all real estate agents involved in the transaction.
  • Coordinate file disbursements and confirm the receipt and accuracy of incoming and outgoing wire transfers.
  • Prepare Powers of Attorney and Quitclaim Deeds when required.
  • Maintain ongoing communication with the Escrow Officer regarding file status, deadlines, and outstanding requirements.
  • Assist clients and answer phone inquiries when the Escrow Officer is unavailable.
  • Support team members as needed and provide receptionist coverage when required.
Closing Duties
  • Assist with entering lender-provided figures into escrow files.
  • Prepare and print closing documents for signing appointments.
  • Print and process checks required for closing.
  • Assist with transmitting closing figures and documentation to lenders, real estate agents, and other parties.
Post-Closing Duties
  • Audit and finalize closed files, including preparation of loan packages for shipping and recording.
  • Follow up on outstanding escrow funds, recording confirmations, and post-closing requirements.
  • Prepare completed files for scanning, imaging, and archival storage in accordance with company procedures.

About the Company

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