Equipment Administrator CSR

JOB-10046331

Anticipated Start Date

July 27, 2025

Location

Houston, TX

Type of Employment

Contract Hire

Employer Info

Our client is a merit-shop, heavy industrial construction, engineering, EPC and maintenance organization with an annual sales volume of over $200 million.

Job Summary

The Equipment Administrator CSR is responsible for sourcing, managing, and tracking third-party equipment to support project needs. This role ensures timely procurement, accurate documentation, vendor performance evaluation, and effective coordination between project teams and procurement. The position plays a key role in maintaining operational efficiency and equipment availability across projects.

Job Description

• Source and vet vendors to provide third-party equipment to projects
• Maintain an approved/preferred vendor list
• Assess vendor performance
• Create requisitions and provide to Procurement within 48 hours of identified need, including communication to project teams; assess rentals with all applicable fees, taxes, and repair costs
• Ensure requisitions are updated within 48 hours from project meetings or when changes impact rental durations
• Provide timely feedback within 48 hours to project teams regarding sourced equipment
• Manage downed equipment to resolution and follow up with the project within 24 hours
• Ensure accurate and timely receipts are documented within the system of record for all rentals and repairs
• Perform monthly checks of vendor statements against processed invoices
• Coordinate updates to facilitate closure of purchase orders (POs) in line with Equipment Department processes
• Maintain a safe working environment
• All other duties as assigned

Skills Required

• Minimum of 2 years of applicable equipment management experience
• Excellent written and verbal communication skills
• Strong attention to detail, organization, facilitation, team building, collaboration, and problem-solving skills
• Proficient in computer applications (e.g., Microsoft Office Suite)

Education/Training/Certifications

• High School diploma or equivalent required

Additional Requirements

• Work may be performed in office settings or construction job sites, including commercial and heavy industrial environments with exposure to adverse climates
• Requires extensive walking, stair climbing, navigating active construction areas, and use of temporary/permanent ladders
• Ability to lift or move objects up to 50 pounds occasionally
• Must be able to sit, stand, walk, climb, balance, stoop, kneel, crouch, crawl, and bend
• Vision requirements include close vision, peripheral vision, depth perception, and the ability to adjust focus
• Must be able to hear and interpret sounds effectively
• Ability to safely operate motor vehicles
• May require working in confined spaces or at heights using respirators, self-contained breathing apparatus, and/or fall protection
• Projects may require long hours, occasional night shifts, and extended periods of consecutive workdays