Environmental Health Program Assistant

Environmental Health Program Assistant

Salary

$22.53 - $24.38 Hourly

Location

Bozeman, MT

Job Type

Full-Time

Job Number

00819

Department

Environmental Health Services

Opening Date

04/14/2026

• Description
• Benefits

POSITION OVERVIEW

This position is located in the Environmental Health office of the Gallatin City-County Health Department. Position will provide environmental health program assistance to members of the public and program-specific staff and performs core administrative functions. Position reports directly to the Deputy Environmental Health Services Director for Administration and Enforcement and does not supervise other employees.

Each duty listed below makes up at least 10% of the job, and all other functions are included in Other Duties as Assigned. All duties below are essential functions unless otherwise indicated.

Program Assistance and Office Operations

• Explains department and applicable State review processes and application requirements to members of the public in response to general and specific inquiries. Refers complicated or complex questions or situations to program-specific staff.
• Conducts initial examination of applications to ensure general completeness and compliance with applicable procedures prior to acceptance and program-specific staff review.
• Assists members of the public in records research by phone, email and at the counter. This includes researching, locating, and retrieving specific documents and plans for the public.
• Accepts, processes and distributes incoming and outgoing correspondence and applications and tracks applications in appropriate database. This includes accurately filing Department records.
• Assists with Environmental Health Services financial duties including preparing invoices, accepting payments and posting deposits.
• Facilitates maintenance requests and schedules routine maintenance for health department motor pool vehicles.
• Provides technical assistance and community outreach for special projects and other programs as needed within the department.

Other Duties as Assigned

• Perform a variety of other duties as assigned by supervisor. This includes coordinating special projects, system analysis, attending meetings and special events, and attending continuing education and training as required.
• If the County Commission proclaims a local emergency due to an actual or threatened disaster such as an earthquake, fire, riot, flood, etc., County employees may be required to provide services during the emergency and for a subsequent period of assessment and recovery.

QUALIFICATIONS

This work requires computer and data entry skills (Word, Excel, PowerPoint, and specialized programs); knowledge of data and records management; excellent skills in grammar and spelling; proficient written and verbal communication skills; ability to prioritize tasks according to deadlines, work independently and follow instructions; ability to multitask and seek appropriate guidance when needed; ability to schedule meetings, reserve rooms, acquisition of supplies as needed and the ability to maintain confidentiality. This position requires experience working in an office setting that includes trips to other departments to conduct administrative work. Must possess self-initiative but be able to work as part of a team. Position also requires customer services standards with a high-level of skill in dealing with the public, sometimes under stressful situations and must be able to perform highly detailed work with constant interruptions and concurrent tasks.

Competencies/Knowledge-Skills-Abilities (KSA's)

A. Public Health Tier: 1 - Frontline employee

B. Organizational Competencies

• All GCCHD employees are expected to ensure that Gallatin County is protected from disease and other public health threats, and to empower others to live healthier, safer lives. In addition, all GCCHD employees are expected to meet specified competencies in the following areas including the guiding principles, mission, and vision of the most current strategic plan.
• Continuous Quality Improvement - Actively participates, accepts, and engages in the pursuit of departmental and programmatic improvement in everyday activities as well quality improvement projects independently and as instructed by supervisor.
• Inclusion - Effectively interacts with all clients, customers, partners, and co-workers with conscious regard for equality, equity, cultural sensitivity, and respect.
• Team Building - Works effectively with other employees, maintains a positive attitude and contributes to the overall success of the department.
• Communication - Communicates openly and honestly. Is willing to share information and ideas. Helps to define goals and objectives. Is cordial in dealing with others.
• Reliability - Is dependable and completes assignments on time and within established quality standards. Arrives at work on time and is ready to perform their duties.
• Organization - Manages workload effectively and is able to prioritize assignments appropriately as well as to plan for future demands.
• Integrity - Is honest and trustworthy in dealing with others and providing value as a public servant.
• Motivation - Strives for excellence seeks growth as an employee and maintains an interest in continuous improvement.
• Productivity - Maintains a workload that is at or above acceptable standards for his/her position and delivers work products of good quality.
• Purpose - Works towards achieving the department's Mission and Vision through the conscious consideration and utilization of the guiding principles as detailed within the current Strategic Plan.

C. Job Specific Competencies: Descriptions of each competency can be found at: http://www.phf.org/resourcestools/Pages/Competency_Assessments_For_Public_Health_Professionals.aspx

• Analytical/Assessment Skills

• 1A4: Uses information technology in accessing, collecting, analyzing, using and maintaining and disseminating data and information.

• 1A5: Selects valid and reliable data.

• 1A14: Describes how evidence (e.g. data, findings reported in peer-reviewed literature) is used in decision-making.

• Policy Development/Program Planning Skills

• 2A1: Contributes to state/Tribal/community health improvement planning (e.g. providing data to supplement community health assessments, communicating observations).

• 2A2: Contribute to development of program goals and objectives.

• 2A4: Contributes to implementation of organizational strategic plan.

• 2A5: Identifies current trends (e.g. health, fiscal, social, political, environmental) affecting the health of a community.

• 2A6: Gathers information that can inform options for policies, programs and services (e.g. data use policies, food safety programs).

• 2A8: Implements policies, programs, and services.

• 2A11: Applies strategies for continuous quality improvement.

• 2B13: Uses public health informatics in developing, implementing, evaluating and improving policies, programs and services (e.g. integrated data systems, electronic reporting, geographic information systems).

• Communication Skills

• 3A1: Identifies the literacy of populations served (e.g. ability to obtain, interpret, and use health and other information)

• 3A2: Communicates in writing and orally with linguistic and cultural proficiency (e.g. incorporating images).

• 3A5: Convey data and information to professionals and the public using a variety of approaches (e.g., reports, presentations, email, letters, press releases)

• 3A8: Describes the roles of governmental public health, health care and other partners in improving the health of a community.

• Cultural Competency Skills

• 4A1: Describe the concept of diversity as it applies to individuals and populations (e.g., language, culture, values, socioeconomic status, geography, education, race, gender, age, ethnicity, sexual orientation, profession, religious affiliation, mental and physical abilities, historical experiences)

• 4A3: Describes the ways diversity may influence policies, programs, services, and the health of a community

• 4A4: Recognizes the contribution of diverse perspectives in developing, implementing, and evaluating policies, programs, and services that affect the health of a community

• 4A5: Addresses the diversity of individuals and populations when implementing policies, programs, and services that affect the health of a community

• Community Dimensions of Practice Skills

• 5A1: Describes the programs and services provided by governmental and non-governmental organizations to improve the health of a community

• 5A4: Supports relationships to improve health in a community (e.g., partnerships with organizations serving the same population, academic institutions, policy makers, customers/clients, and others)

• 5A7: Provides input for developing, implementing, evaluating, and improving policies, programs and services.

• 5A9: Informs the public about policies, programs and resources that improve health in a community.

• Public Health Sciences Skills

• 6A2: Identifies prominent events in the history of public health(e.g., smallpox eradication, development of vaccinations, infectious disease control, safe drinking water, emphasis on hygiene and hand washing, access to health care for people with disabilities)

• 6A3: Describes how public health sciences (e.g., biostatistics, epidemiology, environmental health sciences, health services administration, social and behavioral sciences, and public health informatics) are used in the delivery of the 10 Essential Public Health Services

• 6B7: Use evidence in developing, implementing, evaluating, and improving policies, programs, and services

• Financial Planning and Management Skills

• 7A2: Describes government agencies with authority to impact the health of a community

• 7A10: Describes how teams help achieve program and organizational goals (e.g. the value of different disciplines, sectors, skills, experiences, perspective, scope of work)

• 7A11: Motivates colleagues for the purpose of achieving program and organizational goals (e.g. participating in teams, encouraging sharing of ideas, respecting different points of view) Motivate personnel for the purpose of achieving program and organizational goals (e.g., participating in teams, encouraging sharing of ideas, respecting different points of view)

• 7A14: Use performance management systems for program and organizational improvement (e.g., achieving performance objectives and targets, increasing efficiency, refining processes, meeting Healthy People objectives, sustaining accreditation)

• Leadership and Systems Thinking Skills

• 8A6: Describes needs for professional development opportunities (e.g. training, mentoring, peer advising, coaching)

• 8A7: Participates in professional development opportunities.

• 8A8: Describes the impact of changes (e.g. social, political, economic, scientific) on organizational practices

• 8A9: Describes ways to improve individual and program performance

EDUCATION & EXPERIENCE

The required knowledge, skills, and abilities typically acquired through a combination of education and experience equivalent to one year of job-related vocational training plus one or two years related work experience.

SUPPLEMENTAL INFORMATION

Applicants for this position must possess a valid drivers license issued by the state of Montana, provide own transportation to conduct out of office job duties (mileage reimbursement provided under the County policy), and to be insurable under the Countys liability policies.

As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation.

Please be prepared to attach the following documents when you submit your application materials:

• cover letter
• resume
• three work references.

Gallatin County is an equal opportunity employer. All applicants will be considered for employment on the basis of merit and qualifications without regard to race, creed, religion, color, or national origin or because of age, physical or mental disability, marital status, or sex when the reasonable demands of the position do not require an age, physical or mental disability, marital status, or sex distinction.

HEALTH BENEFITS:

• Individual health benefits premium is paid at 100% for full-time employees and pro-rated based on hours worked for part-time employees
• Includes limited vision and dental coverage (Dental is provided by MetLife and includes a dental buy-up option)
• Dependent health benefits premium is offered at very low costs
• Coverage is effective the 1st of the month following 30 days of employment
• Talkspace: In-Network behavioral health support through virtual counseling & psychiatry
• Optional Supplemental Coverage is offered through Mutual of Omaha including Voluntary Accident Policy, Voluntary Critical Illness Policy and Voluntary Life Insurance Policy (also available for dependents)
• FREE unlimited access and care to PMR Clinic East. This is a private Clinic and is available to all employees and family members who are enrolled in our health benefits.

FLEXIBLE SPENDING ACCOUNTS: Optional pre-tax, out-of-pocket medical expenses & day care expenses

COUNTY PAID LIFE INSURANCE: $50,000 Group Life Insurance Policy (eligible employees only) (age reductions apply)

COUNTY PAID LONG TERM DISABLITY INSURANCE: Eligible employees only, benefit duration shortens once a specific age is reached

RETIREMENT:

• County employees are covered by the Public Employee's Retirement System (PERS)
• County Deputies and Detention Officers are covered by the Sheriff's Retirement System (SRS)
• An optional supplemental 457 deferred compensation plan/ROTH is available through Empower and Nationwide

PAID PARENTAL LEAVE:

• Eligible employees are offered a maximum of six weeks (240 hours) of paid parental leave for the bonding and care of a newborn child or adoption of a child

SICK AND VACATION LEAVE:

• Employees accrue 12 sick days and 3 weeks of vacation per year, depending on years of service. (Hours are pro-rated for part-time employees)
• Leave starts accruing on an employee's date of hire and can be used as soon as time is in the books.

HOLIDAYS:

• The County observes 11 legal holidays in even numbered years (Federal Election Day) and 10 legal holidays in odd numbered years.
• A Floating Holiday is available to eligible employees after six months.

HEALTH CLUB MEMBERSHIPS: Discounted rates are offered at participating clubs with payroll deduction.

EMPLOYEE ASSISTANCE PROGRAM:

• Offers a confidential counseling hotline and up to six sessions with a Licensed Professional Counselor at no cost to the employee. This program is also available to dependents.

WORLDWIDE TRAVEL EMERGENCY PROGRAM AND WILL & LEGAL PREPARATION SERVICES:

• Limited 24/7 services anywhere in the world
• Will and limited legal service

TUITION ASSISTANCE:

• The County offers partial reimbursement of qualifying tuition expenses

BILINGUAL PAY:

• Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.

Employer Gallatin County

Address 311 W. Main

Room 303

Bozeman, Montana, 59715

Phone 406-582-3045

Website http://www.gallatin.mt.gov