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Engineering Team Assistant

Magna International, Inc

Novi, Michigan

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JOB DETAILS
SKILLS
Administrative Skills, Automotive Technology, Bill of Materials (BOM), Budget Management, Business Administration, Business Operations, Business Support, Calendar Management, Communication Skills, Continuous Improvement, Cross-Functional, Detail Oriented, Documentation, Engineering, Establish Priorities, Finance, Financial Administration, Financial Projections, Financial Reporting, International Business, Interpersonal Skills, Inventory Management, Laboratory Operations, Leadership, Materials Tracking, Microsoft Excel, Microsoft Office, Microsoft Visio, Microsoft Word, Multicultural, Multitasking, Operational Support, Organizational Skills, Performance Analysis, Performance Metrics, Physical Demands, Presentation/Verbal Skills, Product Engineering, Product Support, Project Tracking, Project/Program Coordination, Purchasing/Procurement, Reimbursement, Time Management, Willing to Travel, Writing Skills
LOCATION
Novi, Michigan
POSTED
6 days ago
Job descriptions may display in multiple languages based on your language selection.

What we offer:

At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

Group Summary:

The Mechatronics, Mirrors and Lighting group specializes in automotive technologies that are driving the future of mobility. Combining a deep systems knowledge to develop unique vehicle access experiences, intelligent visions systems and advanced automotive lighting technologies, MML's expertise light the path to innovation, safety and styling.

Job Responsibilities:

Position Overview

The Engineering Coordinator provides comprehensive administrative, operational, and project coordination support to the Product Engineering organization. This role is critical in enabling efficient execution of engineering activities, supporting leadership, and ensuring alignment across cross-functional teams including HR, Facilities, IT, Finance, and Purchasing.

Essential Duties and Responsibilities:

  • Provide comprehensive administrative and operational support to the Product Engineering leadership team, including regional and global Engineering Directors.
  • Manage day-to-day office operations, ensuring an organized, efficient, and professional work environment.
  • Coordinate and manage calendars, meetings, and communications, including email monitoring and prioritization.
  • Plan and execute internal and external events, meetings, and site visits.
  • Oversee visitor coordination, ensuring a professional and seamless experience.
  • Manage office supply inventory and purchasing activities.
  • Collaborate cross-functionally with HR, Facilities, IT, Finance, and Purchasing to support business operations.
  • Coordinate domestic and international business travel, including booking, itinerary management, and expense reimbursement processing.
  • Support financial and administrative processes, including:
    • Project hours tracking and reporting (weekly/monthly)
    • Budget planning (BP) preparation support
    • Engineering project budget tracking
  • Track and report key performance indicators (KPIs), including but not limited to VAVE, BOM cost changes, and offshore location ratios.
  • Provide administrative support to laboratory operations, including purchasing coordination and material tracking/documentation.
  • Support additional activities and special projects as required by Product Engineering leadership.
  • Reference corporate RASIC charts for specific details on program responsibilities and authorities.
  • Understands and follows existing policies, procedures, work instructions and standards and makes recommendations for continuous improvement.
  • Follows all applicable Health and Safety processes and policies
  • Follows Magna's Code of Conduct & Ethics and related compliance policies
  • Perform other duties as required.

Qualifications:

  • Proven experience in an administrative, coordinator, or operations support role (engineering or technical environment preferred).
  • Strong organizational and time management skills with the ability to handle multiple priorities.
  • Experience supporting leadership in a fast-paced, global environment.

Education / Experience

  • Associate's or Bachelor's degree in Business Administration or related field preferred.
  • 3-5 years of relevant experience in administrative or project coordination roles.
  • Flexibility to support occasional needs outside standard working hours.

Special Knowledge / Skills:

  • Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Project; Visio is a plus.
  • Strong attention to detail and accuracy, particularly in financial and reporting tasks.
  • Ability to manage confidential information with discretion.
  • Strong interpersonal and communication skills, both written and verbal.
  • Ability to work effectively in a multicultural, international environment.
  • Flexibility to support occasional needs outside standard working hours.

Physical Demands / Work Environment:

  • Normal amount of sitting or standing, average mobility to move around an office envir

About the Company

M

Magna International, Inc

We are a leading global automotive supplier with 347 manufacturing facilities and 94 product development, engineering and sales centres in 27 countries. We have over 159,000 employees focused on delivering superior value to our customers through innovative processes and World Class Manufacturing.
COMPANY SIZE
10,000 employees or more
INDUSTRY
Automotive and Parts Mfg
FOUNDED
1957
WEBSITE
http://www.magna.com/