Posting Details
Position Information
Posting Number GA000146 Position Title Engaged Learning & Art Gallery Graduate Assistant Position ID GA-NCARTGALLRS Department Art & Design Division Academic Affairs Supervisor Kathryn Pszotka Supervisor Title Coordinator of First-Year Student Experience Description of Job Duties
The Engaged Learning & Art Gallery Graduate Assistant will primarily split time between the First-Year Experience and Campus Art Galleries programs. This role supports, collaborates with, and reports directly to the Coordinator of First-Year Student Experience and Director of Campus Galleries. This position provides daily operational support to the three art gallery spaces on campus as well as co-curricular programming and related marketing needs for the first-year student population which largely consists of those enrolled in the CARD110: Cardinal Experience course.
An ideal candidate will have the ability to manage and prioritize daily administrative & project support needs in an effort to achieve future goals of all campus engaged learning needs as assigned.?
The Engaged Learning & Art Galleries Graduate Assistant will gain knowledge & experience in all areas of art gallery and co-curricular programming & operations, including but not limited to: marketing & communications, logistics & scheduling, gallery maintenance, art handling, team leadership & oversight, project management and event planning.?
Needs will fluctuate between areas based on the academic year cycle and programming needs. The selected candidate will assist with all of the following duties on a regular basis in 20 hours or less a week (excluding academic breaks).
FIRST-YEAR STUDENT EXPERIENCE
Mentor and supervise; Monitor schedule, coordinate tasks & communication among the team. This includes helping support a team of 25-30 First-Year Mentors (student leaders supporting the CARD110: Cardinal Experience & Transition teams) during the first 8 weeks of each semester.
Marketing & Communication efforts to advertise events & CARD110 program utilizing both digital and print methods.
Clerical and administrative duties such as contract collection, scanning, and digital file organization.? Maintain inventory and organization of materials, supplies, & records. Event, training, and program documents & materials in Box and Canvas, as needed.
Research and collaborate with campus partners, archivists, and librarians to fulfill program needs, grant applications, or reporting requirements. Support maintenance, execution, & expansion of program efforts both in and out of the classroom.
Project management & event support including but not limited to assisting FYMs with planning event details, arranging food service & catering, set up & tear down, etc. Maintaining program calendars, campus events, trainings, and related programming needs.
Presence & Participation in all aspects of programming: Assisting in development, revision, assessment, & delivery of FYM & instructor training or workshops, communities of practice, student events, and other related needs.
Support Engaged Learning leadership & all aspects of the NC Forward Strategic Plan.
ART GALLERIES
Regularly create, monitor, and implement marketing, promotion & digital media awareness campaigns & materials, website content, Hub page, and social media accounts to support exhibitions, events, & FYE program visibility & communications.
Clerical and administrative duties such as contract collection, scanning, and digital file organization.? Maintain inventory, organization of materials, supplies, & records.? Event, training, and program documents & materials in Box, Canvas, and Google Drive, as needed. College art collection & exhibition archive.
Research and collaborate with campus partners, archivists, and librarians to fulfill program needs, grant applications, or reporting requirements. Support maintenance, execution, & expansion of gallery & Art + Design Dept. efforts both in and out of the classroom.
Project management & event support including but not limited to coordinating/planning event details, timeline management, arranging food service & catering, set up & tear down, etc. Maintaining exhibition calendars, team schedules, campus events, trainings, and related programming needs.
Maintain physical space(s) and Preparator duties: Facilitate day-to-day operational needs in the Schoenherr, Oesterle library, & Meiley-Swallow Galleries. This includes but is not limited to assisting with & managing:
Presence & Participation in all aspects of programming: Draft & post calls for art, review exhibition proposals, and participate in the jury selection process for next season. Assist in development & delivery of team training, program assessment and improvement or evolution.
Support faculty and staff from across the college in engaged learning & (co)curricular pursuits as they relate to all aspects of the NC Galleries mission & NCForward Strategic Plan.
Do the job duties for this position have any potential exposure to student records? Yes Do the job duties for this position include any driving requirements? Yes Will this position be working with minors? Yes Job Qualifications
REQUIRED
DESIRED
Required?
Current or accepted graduate student at North Central College
Effective verbal and written communication skills (interpersonal, presentation, and analytical skills)
Demonstrated problem-solving & critical thinking skills.
Ability to work with a team as well as independently.
Willingness to learn and be responsive to feedback.
An interest in art and art history, college transition & student experience, higher education, business management, event planning & hosting, marketing & communications, and/or gallery preparations, installation, and art handling.
Occasional evening and weekend hours for artist reception and community events.
Abide by the college code of conduct and expectations as outlined in the Student Handbook
Other duties as assigned.
Experience with any or all of the following are desired:
Microsoft 365 software suite (Outlook, Teams, Word, Excel, Planner, etc.)
Marketing experience, website and/or social media management?& execution
Canva (or equivalent) image & document creation software
Art or fragile/precious object handling: packing, storage, shipping, installation, etc.?
All are encouraged to apply.?
Please contact Kate Pszotka at klpszotka@noctrl.edu or (630) 637-5393 with questions
Details on Additional Materials \u2014 the overall goal is to provide a snapshot of your abilities and showcase your skills. If you have a professional portfolio site, links to the following requested items are acceptable in lieu of attachments:
a. Email to a professor, client, or colleague
b. Brochure advertising a service, event, or business
c. Research based essay (that you submitted for class)
d. A personal statement or bio submitted for college entrance or scholarship
a. They can include screen shot(s) of prior events and/or new creations for a hypothetical social or exhibition event of your choosing.
b. The tone should be focused on event promotion with the general public (campus & local community) as the main/target audience.
Cover Letter \u2014 explain your interest in the role, highlight your unique qualifications + connection to major as well as your goals for growth \u2013 what do you wish to gain from the experience?
Resume/CV \u2014 Tailor it to your intended career while also highlighting skills and areas of interest that overlap with aspects of engaged learning, engagement & programming, marketing & promotion, fine & performing arts.
Letters of Recommendation \u2014 submit 2 letters written by professionals that can speak to your leadership, teamwork, innovation, problem solving, academic & professional achievements, and/or work ethic.
Approximate number of work hours per week 20 New or Replacement? Replacement If replacement, person(s) being replaced
Posting Detail Information
EEO Statement
North Central College is an Equal Opportunity Employer. NCC provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application or hiring process, please notify the Office of Human Resources at 630-637-5757 or humanresources@hr.noctrl.edu
Determinations for reasonable accommodation will be made on a case-by-case basis.
Open Date 12/12/2025 Close Date Open Until Filled No
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
I am authorized to work for any US employer and can provide documentation, if hired.
I am an international student with a US social security number authorized for campus work.
I am an international student and will need to apply for a US social security number, if hired.
I cannot provide US work authorization.
I have applied for admission into a graduate program at North Central College and am awaiting the decision.
I have been accepted into a graduate program at North Central College.
I have not been accepted into a graduate program at North Central College.
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