This role is essential in facilitating smooth communication, document tracking, and progress monitoring during all phases of our projects..
• Track and coordinate project schedules, deliverables, and documentation such as QC’s, RFIs, bid questions, specifications, and equipment submittals.
• Manage and maintain email sorting rules to ensure all communication is received by the appropriate team members
• Support team members with administrative tasks such as project setup, document plotting and signing, data entry, and document uploads
• Download, organize, and review updated client guidelines, prototypes, and resources
• Ensure compliance with company and regulatory documentation standards, maintaining well-organized digital and physical filing systems
• Prepare and coordinate project kickoffs and file transfers for external consultants
• Provide assistance for meetings by helping to prepare agendas, take detailed meeting minutes, and follow up on action items
• High School Diploma or Associates Degree in business related field
• 3+ years of administrative experience—preferably in an AEC environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, OneNote, Smartsheet)
• Excellent time-management and organizational abilities
• The ability to work independently and prioritize in a deadline-driven environment
• Familiarity with construction-phase documentation (RFIs, submittals, AIA forms) is a plus
Every day, System One focuses on services and solutions that require a high degree of specialization, in-demand technical skills, and large-scale operational expertise. We are essential partners to those on the front lines of our nation’s most critical infrastructure, technology, and life sciences initiatives.
Founded more than 40 years ago as a staffing partner to the engineering industry, today System One is a diversified organization operating in over 50 locations and putting more than 9,000 people to work in the United States, Canada, and the United Kingdom.