Accounts Payable, Administrative Skills, Billing, Budgeting, Chain of Custody, Credit and Collections, Database Administration, Lawson AP, Mail Processing, Organizational Skills, Product Costing, Proofreading, Record Keeping, Vendor/Supplier Evaluation, Willing to Travel
Department: Elections
Sub-Department: N/A
Pay Grade: 106
FLSA Status: Non-Exempt
Employment Status: Full-Time
Reports to: Elections Manager
Supervises: N/A
Job Summary:
To perform specialized departmental clerical duties and responsibilities within the assigned department and other duties as assigned, while adhering to the Pennsylvania Election Code.
Essential Job Functions:
- Maintains voter registration database and voter registration files.
- Prepares product & supply requisitions and processes accounts payable invoices using Lawson while adhering to established budget.
- Responsible for grant coordination to include applying, tracking, and submitting grant paperwork for all department grants
- Research vendors and products to ensure cost efficiency.
- Collecting or receiving monies due to the department and maintaining accurate related records of such collections and making necessary deposits.
- Assists with distribution and collection of paperwork for candidates to be placed on the ballot.
- Follows the legal requirements set forth in the Pennsylvania Election Code.
- Strictly adheres to the proper chain of custody, safety and security measures with Mail-in and Absentee ballots.
- Coordinates the inventory, organization, distribution and collection of election supplies for all Cumberland County voting precincts.
- Assists voters, poll workers, candidates, political parties and general public on Election Day.
- Assists in computation of election night results.
- Assists in proofreading of ballots.
- Assists the public in person, by email or on the telephone.
- Sends correspondence to voters and other Pennsylvania counties.
- Processes and distributes mail while determining proper escalation level.
- Attends meetings, training and in-services as required.
- Performs other job-related duties as required.
- Prepares and processes required departmental documents.
- Updates voter history from poll books after the election.
- Travel to and from the Cumberland County Courthouse as needed.
- Assists with processing all mail-in and absentee ballot applications and issuing ballots to voters.
Minimum Requirements to Perform the Work:
Education:
- High school diploma or equivalent
Work Experience:
- 1-2 years of office experience required.
- Election experience preferred.
- Previous accounts payable, cash handling, and/or fiscal working experience is preferred.
C
County of Cumberland, Pennsylvania