Education and Policy Administrator

JOB SUMMARY:

The LMS and Policy Administrator supports organizational compliance, workforce education, and policy management for all areas of Livingston HealthCare. This role is responsible for administering the organization’s Learning Management System (LMS), coordinating employee education tracking, and managing the lifecycle of organizational policies, procedures, and forms.

The position collaborates with compliance, clinical educators, human resources, administration, and department leaders to ensure required education, regulatory training, policy documentation, and internal forms remain current, accessible, and compliant with healthcare regulatory standards.

Schedule:

• 0.8FTE (32 hours)
• Mon-Fri

Compensation:

• $22.47/hr + DOE
• Robust Benefits Package

ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES:

1. Acts as the technical administrator to maintain the organization’s Learning Management System (HealthStream) and Business Document Management System (Policy Manager).
2. Assign, track, and report required training for employees, providers, and contracted staff.
3. Maintain course catalogs, learning pathways, and regulatory training modules.
4. Monitor assignment completion rates and notify managers of overdue or incomplete education.
5. Generate reports to support regulatory surveys and compliance audits.
6. Collaborate with educators and department leaders to identify training needs and deploy new courses.
7. Support onboarding education and annual competency requirements.
8. Troubleshoot LMS access issues and provide user support.
9. Maintain the centralized policy, procedure, and forms document management system.
10. Provides basic training to policy authors and approvers for Policy Manager.
11. Coordinate development, review, revision, approval, and publication of policies and procedures.
12. Ensure policies follow organizational formatting, version control, and approval standards.
13. Track policy review cycles to ensure compliance with regulatory and organization expectations.
14. Collaborate with department leaders and subject matter experts to update policies as regulations change.
15. Maintain and produce policy archives for internal requests and requests of discovery.
16. Support organizational readiness for regulatory surveys.
17. Work with leadership to implement new regulatory training requirements.
18. Supports organization governance with internal forms creation, review, revisions, and repository.
19. Communicate training updates, new policies and forms, and policy, procedure, and forms revisions to staff.
20. Provides administrative support for organization Governance Committees (Education, Policy, Compliance Committees) including meeting preparation and minutes.
21. Serve as a liaison between Administration, Compliance, Human Resources, Clinical Education, and department leadership.
22. Other job-related duties as assigned.

QUALIFICATIONS (Required):

1. High School Diploma
2. Strong organizational skills with attention to detail and version control.
3. Ability to manage multiple priorities and deadlines in a healthcare environment.
4. Strong written and verbal communication skills.
5. Demonstrate professionalism and confidentiality when handling employee and organizational records.

ADDITIONAL DESIRABLE QUALIFICATIONS:

1. Administrative and clerical experience
2. Experience managing policy management platforms or LMS systems.
3. Ability to work independently with and without supervision, self-accountability