EA to the CEO

Alliance Resource Group

Irvine, CA

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JOB DETAILS

SKILLS

Academic Background, Administrative Skills, Analysis Skills, C-Level Management, Calendar Management, Channel Strategies, Channel Support, Communication Skills, Cross-Functional, Data Analysis, Data Collection, Decision Support, Executive Assistant Skills , Financial Operations, Financial Reporting, Follow Through, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Multitasking, Operational Strategy, Operational Support, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Project Management Software, Project Tracking, Project/Program Management, Relationship Management, Reporting Dashboards, Sales Management, Team Player, Trend Analysis, Writing Skills

LOCATION

Irvine, CA

POSTED

30+ days ago

Executive Assistant to the CEO
Location: Irvine, CA (On-site, Full-time)
Reports to: Chief Executive Officer

About the Company
Our organization is an innovative, globally minded institution committed to preparing professionals for meaningful careers through accessible, high-quality education. We value leadership, innovation, and collaboration, fostering an environment where academic and operational excellence meet practical execution.

Position Overview
The Executive Assistant to the CEO serves as a strategic partner and key support resource for the organizations top executive. This role combines traditional executive support with project management and data analysis responsibilities.

The ideal candidate will be proactive, highly organized, and analytical someone who can balance administrative precision with the ability to oversee cross-functional initiatives and synthesize data-driven insights.

Key Responsibilities
Executive Support

Manage complex calendars, scheduling, and travel logistics for the CEO.
Prepare and edit correspondence, presentations, and reports for internal and external audiences.
Coordinate meetings, track deliverables, and ensure follow-through on key initiatives.
Maintain confidentiality and professionalism in all interactions.

Project Management

Oversee strategic and operational projects from inception through completion.
Collaborate with senior leaders and cross-functional teams to track progress and ensure alignment with organizational goals.
Anticipate potential challenges and proactively offer solutions.

Reporting and Analysis

Compile and analyze data, reports, and financial or operational information to support executive decision-making.
Develop summaries, dashboards, and presentations that highlight key findings and actionable insights.
Identify trends and make recommendations based on data analysis.

Communication and Relationship Management

Serve as a liaison between the CEOs office and internal/external stakeholders.
Support high-level meetings and events, including board or leadership sessions.
Foster strong relationships across departments to ensure smooth communication and coordination.

Qualifications

Bachelors degree required; advanced degree preferred.
Minimum 5 years of experience supporting senior or C-level executives.
Proven ability to manage multiple priorities and complex projects.
Strong analytical and problem-solving skills.
Excellent written and verbal communication abilities.
High level of discretion, integrity, and professionalism.
Proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook) and project management tools (e.g., Asana, Monday.com, Teams).

Ideal Candidate Attributes

Strategic thinker with strong organizational skills.
Comfortable managing both administrative and analytical tasks.
Thrives in a fast-paced, high-expectation environment.
Collaborative, adaptable, and solutions-focused.
Motivated by mission-driven work and professional growth.