Driver Recruiting Coordinator

The Driver Application Processor / Recruiting Coordinator plays a critical, process-driven role in the qualification and onboarding of CDL drivers, ensuring a compliant and efficient process. They focus on regulatory compliance, driver prequalification, and meticulous file management throughout the recruitment cycle. They review driver applications, validate qualifications against USDOT and FMCSA standards, and maintain accurate, audit-ready driver qualification files. This is an ideal role for someone who thrives in structured, fast-paced environments and enjoys ensuring accuracy behind the scenes.

Responsibilities

• Screen and review CDL driver applications against U.S. Department of Transportation (USDOT), Federal Motor Carrier Safety Administration (FMCSA), and company qualification standards.
• Conduct thorough pre-qualification activities, including employment verifications, MVR reviews, DAC reports, and criminal background checks.
• Validate driver eligibility by reviewing driving records, drug screenings, and background information in alignment with regulatory and company requirements.
• Ensure all driver applications are complete, accurate, and compliant prior to advancing candidates in the hiring process.
• Identify potential risk factors and determine when additional research or documentation is required.
• Maintain and review driver qualification files to ensure all documentation is accurate, complete, and audit ready.
• Track and manage candidate progress within the applicant tracking system (ATS), ensuring timely processing and status updates.
• Communicate with applicants to collect missing documentation, resolve discrepancies, and provide application status updates.
• Partner with Recruiting and Safety teams to improve ‘time-to-qualify’ metrics while maintaining strict compliance standards.
• Ensure all required system fields, tagging, and data elements are completed prior to Electronic Data Interchange (EDI) transfer to prevent downstream issues.
• Document all relevant candidate interactions and qualification decisions clearly within the driver file.
• Generate reports and support analysis efforts related to driver qualification and hiring efficiency.
• Stay current on USDOT and FMCSA regulations and apply changes to daily processes as needed.
• Provide administrative support to recruiting efforts, including assisting with calls, walk-ins, and general candidate inquiries.
• Identify opportunities to improve processes, systems, or workflows to enhance efficiency and compliance.
• All other duties as assigned to meet evolving business needs.

Qualifications

• Education: High school diploma or GED equivalent required. 
• Experience: Prior experience in application processing, driver qualification, recruiting coordination, or a related administrative role preferred.
• Experience in transportation, logistics, or CDL driver recruiting environments preferred.
• Strong knowledge of driver qualification components, including Motor Vehicle Records (MVRs), Drive-A-Checks (DAC reports), employment verifications, and compliance documentation.
• Excellent attention to detail with the ability to identify discrepancies and ensure accuracy in a high-volume environment.
• Ability to manage competing priorities and meet deadlines in a fast-paced, process-driven setting.
• Strong communication skills to effectively interact with candidates and internal stakeholders.
• Working experience with recruiting tools/ATS platforms (e.g. Tenstreet), compliance/background screening platforms (e.g. HireRight) and AS400 preferred.
• Demonstrated discretion and confidentiality in handling and protecting sensitive information.
• Technical: Proficient with common office technologies, including Windows PCs, Microsoft O365 (Outlook, Word, Excel, PowerPoint, etc.) and web conferencing (Teams, Zoom, Webex, etc.)
• Environment: Comfort commuting to/from and working in a 100% on-site setting (listed in this posting).

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