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Documentation Specialist / Technical Writer

Aet Federal

Hancock, Mississippi

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JOB DETAILS
SKILLS
Administrative Skills, Business Administration, Communication Skills, Conference Management, Defense Intelligence, Detail Oriented, Diversity, Documentation, Documentation Standards, Government, Government Reporting, Healthcare, Information Technology & Information Systems, Internet Security, Interpersonal Skills, Logistics, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Windows Operating System, Microsoft Word, Military Commands, Multitasking, Operations Security (OPSEC), Organizational Skills, Prepare Correspondence, Presentation/Verbal Skills, Procedure Development, Record Keeping, Records Management, Research Laboratory, Schedule Development, Small Business, Support Documentation, Technical Research, Technical Writing, Telecommunications Industry, Telephone Skills, Transportation Routing, United States Department of Defense (DoD), Vendor/Supplier Diversity, Writing Skills
LOCATION
Hancock, Mississippi
POSTED
9 days ago
Replies within 24 hours
Position Overview

The Naval Research Laboratory (NRL), Ocean Sciences Division (Code 7302), is seeking a Technical Writer / Documentation Specialist I to provide administrative and documentation support. This role supports daily office operations, official correspondence, and organizational coordination within a military research environment.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple administrative and documentation tasks while maintaining professionalism and discretion.

Key Responsibilities

  • Perform general administrative duties including:
    • Answering telephones and taking messages
    • Receiving, sorting, and routing mail and deliveries
    • Greeting and escorting visitors as required
  • Coordinate and manage conference room scheduling and usage
  • Support meeting logistics, including preparation of materials and coordination of attendees
  • Record, transcribe, and distribute accurate meeting minutes as required
  • Draft, format, and review official correspondence in accordance with:
    • Navy Correspondence Manual
    • Applicable Department of Defense (DoD) and Department of the Navy (DoN) directives
  • Maintain organized records and documentation in compliance with established procedures
  • Provide general administrative and documentation support as assigned
Required Qualifications

  • Public Trust Clearance or Higher Preferred
  • On-Site work Required 
  • Proficiency in general office administration and records management practices
  • Experience supporting staff within a corporate environment or military command
  • Strong interpersonal, verbal, and written communication skills
  • Demonstrated ability to:
    • Exercise discretion and sound judgment
    • Work independently with minimal supervision
    • Manage multiple priorities effectively
  • Proficiency with:
    • Microsoft Windows operating systems
    • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Must be eligible for:
    • Common Access Card (CAC) issuance
    • Government IT system access
  • Ability to comply with all applicable:
    • DoD, DoN, and NAMRU-D policies
    • Cybersecurity requirements
    • Operational Security (OPSEC) standards
Preferred Qualifications

  • Familiarity with Navy or DoD administrative processes and documentation standards
  • Prior experience supporting research, technical, or scientific organizations
  • Experience preparing formal government correspondence or reports
Compensation: $50,000.00 - $65,000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





About the Company

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Aet Federal