Document Specialist / Post-Closer
Pinellas County, FL (Onsite) Position: Temp To Perm
TempExperts is partnering with a reputable title services organization to hire a detail-oriented Document Specialist / Post-Closer. This full-time position, located in Pinellas County, FL is essential to finalizing real estate transactions by ensuring all closing documents are accurately prepared, submitted, and recorded with the appropriate county and municipal offices.
This position is ideal for someone who thrives in a structured, deadline-driven environment and enjoys supporting the final steps of the closing process with precision and care.
About the Role:
The Document Specialist / Post-Closer is responsible for reviewing, preparing, and submitting real estate documents for official recording. As noted in the source document:
You will help maintain the integrity of public records and ensure all documents meet local and state requirements. Strong attention to detail, communication skills, and the ability to resolve discrepancies are essential.
Key Responsibilities:
Review closing packages for completeness and accuracy prior to recording.
Submit documents to county and municipal offices for recording.
Track and confirm successful recording of all documents.
Resolve rejected recordings by identifying issues and coordinating corrections.
Maintain detailed logs and records of submitted and recorded documents.
Communicate with county offices to clarify requirements and resolve discrepancies.
Ensure compliance with company policies and legal standards.
Support continuous improvement in post-closing and recording processes.
Collaborate with internal teams to ensure timely and accurate document handling.
Qualifications:
Experience in post-closing, document recording, or related real estate administrative work.
Familiarity with county recording requirements and procedures.
Knowledge of real estate documents (deeds, mortgages, satisfactions, affidavits).
Proficiency with document management systems and title production software (Resware preferred).
Strong attention to detail and accuracy.
Excellent communication and problem-solving skills.
Ability to manage multiple files and meet strict deadlines.
Work Environment
Onsite role in Pinellas County, FL.
Fast-paced environment with strict timelines.
Collaboration with closing, curative, and title teams.
Regular communication with county clerks and municipal offices.