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Document Controls Specialist

Integrated Resources, Inc

South Plainfield, New Jersey

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JOB DETAILS
JOB TYPE
Contractor
SKILLS
Adobe Acrobat, Change Control, Change Management, Construction, Content Management, Document Archiving, Document Control, Document Management, Documentation, Documentation Plan, Documentation Standards, Employee Retention, Engineering Change Management, Industry Standards, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Procedure Implementation, Product/Service Launch, Project Tracking, Project/Program Management, Regulations, Regulatory Compliance, Reporting Skills, Status Reports, Systems Administration/Management, Talent Management, Team Lead/Manager, Time Management, Web Casting, Web Interface, Writing Skills
LOCATION
South Plainfield, New Jersey
POSTED
2 days ago
Document Controls SpecialistIntegrated Resources, Inc., is led by a seasoned team with combined decades in the industry. We deliver strategic workforce solutions that help you manage your talent and business more efficiently and effectively. Since launching in 1996, IRI has attracted, assembled and retained key employees who are experts in their fields. This has helped us expand into new sectors and steadily grow.Job DescriptionReporting to the Document Controls Manager, this position has overall responsibility to support all procedures, processes and systems of the administered plan for controlled documents and information management specifically for the DP&C Group (Delivery Projects & Construction). Primary focus will be on procedures and reference manuals.Primary Responsibilities :Work within a team to develop, update, review and implement processes and procedures with particular focus on 23 DP&C Project Management Procedures and 15 Reference Manuals.Support all areas of the DP&C Group for Document Controls/Information Management - Lead teams to create, review and update Document Controls and Standards in accordance with industry and company standards to better support project teams in their construction workAssist to develop and implement document control processes, procedures, requirements and change controls for Document Owners to meet internal and external compliance requirements.Assist in communicating all new or updated Document Controls to relevant usersAssist and create, develop and present PowerPoint and/or other types of presentations to senior management and large groups as requested (live, Webcast, etc.).Maintain status and generate reports on Procedure work on a regular and timely fashionAlong with manager and document owners, develop roll-out strategy for communications/change management where required for new or updated documentation.Work closely to assist in facilitating teams for procedure reviewsSchedule project review team meetings; prepare recaps for distributionAssist to enforce document control requirements and rules for all project standardsAssist in overseeing archiving of regulatory documents in a central repository and ensure/monitor required project documentation is filedEvaluate existing document control practices, identify gaps and make suggestions for improvements.Requirements:College degree is required.Extreme attention to detailExcellent writing skills – a sample will be part of the interview processAdvanced knowledge of SharePoint, Microsoft Word, Excel and Acrobat - must be comfortable with various software's4 years minimum of broad documentation experience2 years minimum of experience working with procedures and processesKnowledge of ECM ( Electronic Content Management ) principles, strategies, systems and best practicesAdvanced knowledge of computer technologyMust have a valid driver's licenseMust foster an inclusive work environment and respects all aspects of diversityMust demonstrate and value differences in others' strengths, perspectives, approaches, and personal choicesDesired:Project management experienceBroad based business experience and knowledge of Client operations.Web interface knowledge/HTMLDatabase experience (such as Access)

About the Company

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Integrated Resources, Inc