Accounts Receivable, Administrative Skills, Billing, Change Requests/Orders, Commissioning, Communication Skills, Data Quality, Document Control, Financial Reporting, Information/Data Security (InfoSec), Interpersonal Skills, Meeting Minutes, Organizational Skills, People Management, Plan Meetings, Procedure Development, Project/Program Management, Record Keeping, Time Management
Hill International is seeking a Document Control Specialist to assist project(s) in Washington, D.C. This position will support project teams and clients in maintaining project records & contract documents and providing additional assistance, as needed.
- Four-year college degree is preferred
- 2-5 years experience in an administrative role
- Excellent interpersonal communication and organizational skills; ability to communicate with various levels of company staff and management
- Ability to work independently in a remote setting
The salary range for this position is $50,000 - $70,000. The salary offered will be based on the applicants qualifications, education, experience and work location.
Depending upon your employment status, Hills comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.
- Responsible for retrieving and organizing contract documents, as required, using the clients electronic project management system utilizing established procedures & protocols
- Responsible for downloading, assembling, filing, and distributing project documents to include (but not limited to) change order notices, proposals, inspection reports, commissioning documents, compliance reports, and any document submitted utilizing clients electronic project management platform
- Distributes ad hoc reports to internal and external customers, as requested
- Responsible for maintaining Hills internal project folders
- Prepare and issue client invoices in accordance with contract terms
- Serve as contact for clients on collection of accounts receivable
- Tracks meeting minutes, arranges meeting schedules, provides support for tracking risks, issues, and action items
- Complies with data integrity and security policies
- Other administrative duties as assigned
- Responsible for retrieving and organizing contract documents, as required, using the clients electronic project management system utilizing established procedures & protocols
- Responsible for downloading, assembling, filing, and distributing project documents to include (but not limited to) change order notices, proposals, inspection reports, commissioning documents, compliance reports, and any document submitted utilizing clients electronic project management platform
- Distributes ad hoc reports to internal and external customers, as requested
- Responsible for maintaining Hills internal project folders
- Prepare and issue client invoices in accordance with contract terms
- Serve as contact for clients on collection of accounts receivable
- Tracks meeting minutes, arranges meeting schedules, provides support for tracking risks, issues, and action items
- Complies with data integrity and security policies
- Other administrative duties as assigned