Document Control & Records Management (DCRM) Specialist

Deep Fission is seeking a detail-oriented and systems-driven Document Control & Records Management (DCRM) Specialist to support the development and execution of its document control and quality records program within a regulated engineering environment.

This role will focus on spanning document and records control, EDRMS system administration, and technical editing of engineering deliverables. As Deep Fission's engineering program grows and fabrication, testing, and construction activity increases, so too will the volume of design documentation, technical deliverables, transmittals, and records requiring control, tracking, and system maintenance. This role is being added to get ahead of that growth and to ensure the DCRM program scales effectively alongside engineering execution.The ideal candidate brings experience working within structured document control systems, is comfortable developing templates and workflows, and can provide technical editing and formatting support for engineering deliverables. This role requires comfort operating in fast-paced, startup environments where processes are actively being built and refined. The DCRM Specialist will serve as a key coordination point between design engineering, project teams, external suppliers, and quality assurance on all documentation requirements.

Key Responsibilites

• Document Control & Lifecycle Management
  • Administer document lifecycle processes, including creation, review, approval, release, revision, and archival.
  • Coordinate cross-functional document reviews with Engineering, Quality Assurance, Licensing, and Operations.
  • Ensure proper version control, document traceability, and configuration management practices.
  • Maintain controlled document distribution through the EDRMS.
• EDRMS Administration & Configuration
  • Support implementation and ongoing administration of the EDRMS platform (Forged Ops).
  • Configure and maintain document workflows, approval routing, metadata structures, and access controls.
  • Establish and enforce document naming conventions, classification systems, and folder structures.
  • Partner with the DCRM Manager to continuously improve system functionality, usability, and compliance.
• Records Management – NQA-1 Compliance
  • Process, organize, and maintain quality assurance records in accordance with NQA-1 requirements.
  • Ensure records are complete, accurate, and audit-ready at all times.
  • Manage records retention, storage, retrieval, and disposition processes.
  • Support audit preparation and response activities related to document control and records.
• Document Editing & Formatting
  • Perform structured editing and formatting of documents to ensure clarity, consistency, and professional presentation.
  • Apply standardized formatting across procedures, work instructions, forms, and program documents.
  • Provide technical editing support for engineering deliverables including specifications, test plans, inspection documents, and drawing packages.
  • Ensure documents align with established templates, style guidelines, and document control requirements prior to approval and release.
• Engineering Program & Supplier Coordination
  • Support transmittal tracking and document exchange between internal engineering teams and external suppliers.
  • Coordinate documentation requirements across design engineering, project teams, and supply chain as deliverable volume grows.
  • Maintain visibility into outstanding document actions, review cycles, and deliverable status.
  • Assist with records volume management as fabrication, testing, and construction activities increase.
• Template & Controlled Content Development
  • Develop and maintain standardized templates for procedures, work instructions, forms, and QA records.
  • Support creation of structured, programmatic documentation for non-technical content areas.
  • Ensure formatting consistency and compliance with internal and regulatory standards.
• Program & Cross-Functional Support
  • Interface with Engineering, QA, Licensing, and Operations teams to support documentation needs.
  • Support documentation workflows for corrective actions, nonconformances, and related quality processes.
  • Assist in integrating document control processes with training program requirements.
  • Promote a culture of documentation discipline, consistency, and continuous improvement.

Required Skills and Experience

• 3–7+ years of experience in document control, records management, or QA support within a regulated industry.
• Hands-on experience working within an EDRMS or enterprise document management system.
• Familiarity working within a NQA-1 compliant program, 10 CFR 50 Appendix B, or equivalent quality assurance standards.
• Experience managing controlled documents, workflows, and records lifecycle processes.
• Experience developing templates, forms, and structured documentation frameworks.
• Strong document editing, formatting, and quality review skills (e.g., Microsoft Word, templates, styles, structured formatting).
• Ability to maintain communication and stakeholder engagement in a virtual and hybrid team environment.
• Ability to work independently in a fast-paced, evolving environment.
• Experience in nuclear, advanced energy, or highly regulated environment
• Must be a U.S. person eligible to meet DOE Export Control requirements under 10 CFR 810.

Desired Skills and Experience

• Experience supporting QA programs, corrective action programs (CAP), or audit readiness efforts.
• Experience configuring or implementing document management systems.
• Familiarity with training program coordination and document-controlled training environments.
• Experience working in startup or high-growth engineering organizations.
• Proficiency with engineering software tools and AI-enabled platforms.

Key Competencies

• Systems Thinking – Ability to design, manage, and continuously improve documentation processes as an integrated program, not a collection of isolated tasks.
• Organizational – Experience on structured teams functioning across engineering disciplines, quality assurance, and external partners to support project objectives.
• Attention to Detail – Commitment to accuracy, formatting consistency, and compliance in all document control activities.
• Adaptability/Resilience – The capacity to adjust actions, strategies, and behaviors in response to unexpected or ambiguous situations, learning and pivoting quickly.
• Stakeholder Influence – Builds trust and alignment across internal teams, regulators, and partner organizations on documentation standards and requirements.
• Decision-Making – Balances process rigor with practical execution needs; uses judgment effectively in a dynamic, first-of-a-kind engineering environment.