District Office Fiscal Specialist

QUINCY SCHOOL DISTRICT

FISCAL SPECIALIST

Supervisor: Director of Business Services

Salary Range: $35.85 - $44.77

Location: Administrative Office

Conditions of work: 260 days/8 hours per day

SUMMARY:

The Fiscal Specialist will support the Director of Business Services with daily activities, special projects and/or assigned projects. Additionally, when needed, the Fiscal Specialist will assist various internal departments, including payroll, for the district. Maintaining confidentiality is mandatory for this position.

ESSENTIAL FUNCTIONS:

• Maintains current knowledge of purchasing-related laws and regulations.
• Maintains current knowledge of bargaining agreements and contracts, payroll-related laws and regulations, technical standards and District personnel and payroll policies; practices and researches, analyzes, and interprets them, as needed, to determine appropriate actions and to clarify them for staff.
• Supports in grant management.
• Supports in accounts receivable processing.
• Supports with the electronic receipting system; trains staff and reconciles accounts.
• Supports with the placement of staff on the various salary schedules.
• Verifies financials to budget and supports in budget development.
• Supports with updates to S-275 personnel report.
• Assists with public records requests; maintains confidentiality of information and records.
• Maintains, examines and audits accounts for accuracy while adhering to policies, procedures and district controls.
• Ability to establish and maintain effective working relationships with staff and outside agency personnel.
• Supports in payroll data entry and processes.
• Supports in human resource duties related to business services.
• Supports in various accounts payable duties.
• Supports in the district''s compliance for all programs, including but not limited to, child nutrition services, federal grant programs, special education, etc.
• Participates in contract negotiations and bargaining preparation.
• Provides quality customer service to district staff related to business services.
• Participates in a variety of activities to enhance personal and professional skills.
• Performs related tasks consistent with the scope and responsibility of the position.
• Other duties as assigned by the Director of Business Services.

QUALIFICATIONS:

• Associates or Bachelors degree in Accounting or Business preferred.
• Proficient with Microsoft Office (strong knowledge of Excel), ten key, and ability to learn financial software.
• Experience in WESPaC and/or Skyward preferred.
• Two (2) plus years' experience working in K-12 school district accounting or five (5) plus years' experience working in accounting related field preferred.
• Experience working with a high producing team in a fast-paced environment.
• Excellent organizational and time management skills with ability to manage multiple projects.
• Demonstrated ability to work independently and in cooperation with co-workers.
• Ability to perform all duties in accordance with applicable Board policies and district and legal requirements.
• Ability to maintain confidentiality in all situations and possess great human relations and interpersonal skills and take initiative when necessary.
• Ability to meet and maintain punctuality and attendance expectations.

UNION AFFIILATION: None

BENEFITS:

Health insurance benefits for employees working 630 hours or more per year include medical, dental, vision life and long-term disability plans through the School Employee Benefits Board (SEBB). Retirement benefits are provided through the WA State Department of Retirement Systems (DRS). Click here for more detailed information on benefits. https://www.qsd.wednet.edu/departments/human-resources/contracts

180-259 Day Employees- Paid leave benefits to include 10 sick days, 10 paid holidays, and 3 personal leave days.

260 Day Employee-Paid leave benefits to include a minimum of 12 sick days, 13 paid holiday and 3 personal leave days and a minimum of 10 days' vacation after the first year.

• Benefits may be prorated based upon date of hire/hours per day.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. The usual and customary methods of performing the job's functions require the following physical demands:

• Ability to regularly walk, sit, stoop, kneel, crouch, crawl, push, and pull.
• Ability to lift up to 30 lbs.

PROCEDURE:

• Application Online at www.qsd.wednet.edu/
• Click on "Employment" and "Current Openings TalentEd"
• All applications must be submitted online through the TalentEd system. For questions regarding this position please contact Tia Stoddard at 509-787-4571. For questions regarding the TalentEd system, please contact Velma Flores 509-787-4571.
• Note: Employment contingent upon successful clearance of a Washington State Patrol, FBI fingerprint criminal history background check, and School Board approval.

Immigration Reform and Control Act Requirement: The recommended applicant, if not a current regular employee, will be required to complete an INS I-9 form and must provide proof of employment eligibility.

Quincy School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Title IX Coordinator: Nik Bergman, Superintendent, nbergman@qsd.wednet.edu, 404 1st Avenue SW, Quincy, WA 98848, (509) 787-4571. Section 504/ADA Coordinator: Victoria Hodge, Special Programs Director, vhodge@qsd.wednet.edu, 404 1st Avenue SW, Quincy, WA 98848, (509) 787-4571. Civil Rights Compliance Coordinator: David Garza, Assistant Superintendent, dgarza@qsd.wednet.edu, 404 1st Avenue SW, Quincy, WA 98848, (509) 787-4571.

Quincy School District is an Equal Opportunity Employer

re: P Hinkins