District Medical Assistant

HAVERHILL PUBLIC SCHOOLS

HAVERHILL, MASSACHUSETTS 01830

ANTICIPATED OPENING

ANNOUNCEMENT OF POSITION

HAVERHILL PUBLIC SCHOOLS IS A DIVERSE ENVIRONMENT AND IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED CANDIDATES WILL RECEIVE CONSIDERATION

Title of Position: District Medical Assistant

Work Year: July to June (12 months)

Effective Date

of Employment: 2025-2026 School Year

Salary Range: $42,000-47,000

Organizational Relationship

or Line of Authority: Works under the supervision of a school nurse who is responsible to the Supervisor of Health & Nursing Services, and Superintendent of Schools.

Role Summary

This role is responsible for ensuring all new students meet medical and linguistic requirements for enrollment, while simultaneously managing the essential "back-office" functions of the school/district, including payroll and procurement.

Key Responsibilities

1. Health & Medical Compliance

• Medical Record Review: Audit immunization records and physical exam forms for all incoming students to ensure compliance with state and district health regulations.
• Health Liaison: Act as the primary point of contact for parents regarding missing medical documentation and health requirements for school entry.
• Clinical Support: Assist the school nurse (if applicable) with basic first aid, maintaining the clinic space, and organizing student health files.

2. Admissions & ELL Coordination

• Student Registration: Guide families through the enrollment process, ensuring all residency and legal documents are accurately processed.
• ELL Testing Coordination: Schedule and organize English Language Learner (ELL) screenings for new students; coordinate with testing proctors and faculty to ensure timely placement.
• Translation Liaison: Facilitate communication with non-English speaking families to ensure a smooth transition into the school environment.

3. Administrative & Financial Operations

• Payroll Processing: Manage staff timesheets, track leave requests, and coordinate with the district/central office to ensure accurate and timely payroll execution.
• Inventory & Ordering: Oversee the procurement of school and medical supplies; manage vendor relationships and monitor departmental budgets.
• Data Management: Maintain student information systems (SIS) with high accuracy and confidentiality, adhering to HIPAA and FERPA guidelines.
• Grant Management: Assist Supervisor of Health and Nursing Services with tracking of expenditures and budget planning for CSHS and DPH Behavioral Health Grants

Qualifications

• Education: Medical Assistant (CMA/RMA) certification preferred, or equivalent experience in a clinical setting.
• Experience: 2+ years in an administrative role, ideally within a school or pediatric healthcare setting.
• Skills: * Proficiency in payroll software and office suites (Excel/Google Sheets).
• Strong understanding of medical terminology and immunization schedules.
• Exceptional organizational skills-you will be juggling very different "hats" daily.
• Bilingualism (highly preferred) to assist with ELL coordination.

Closing Date for Receipt

of Application: April 4, 2026

Applicant Tracking Posting #:

School Spring Posting #:

Address all Applications and

Letter of Intent to:

Haverhill Public Schools

Human Resource Department

4 Summer Street - Room 104

Haverhill, MA 01830

An Equal Opportunity Employer

The Haverhill Public Schools is an Equal Opportunity Employer and is in compliance with Federal regulations prohibiting discrimination in employment on the basis of race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, or disability.