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Director of University Events

Christopher Newport University

Newport News, VA

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JOB DETAILS
SKILLS
Administrative Skills, Adobe Creative Suite, Analysis Skills, Athletics, Audiovisual, Best Practices, Budget Management, Budgeting, Catering Services, Communication Skills, Community and Social Services, Computer Skills, Conferences, Customer Support/Service, Electricity, Establish Priorities, Event Management, Flyers, Fundraising, Graphic Design, Interpersonal Skills, Leadership, Menu Management, Metrics, Microsoft Office, Multitasking, Negotiation Skills, Operations, Operations Guidelines, Operations Management, Operations Planning, Operations Processes, Organizational Skills, People Management, Performing Arts, Policy Implementation, Printing, Procedure Development, Procedure Implementation, Project/Program Coordination, Project/Program Management, Property Rentals, Public/Media/Press/Analyst Relations, RSVP (Reservation Protocol), Reconciliation, Record Keeping, Regulations, Reporting Skills, Safety Process, Safety Standards, Safety/Work Safety, Social Media Marketing, State Laws and Regulations, Support Documentation, Telephone Skills, Time Management, Training/Teaching, University/School Regulations, Willing to Travel
LOCATION
Newport News, VA
POSTED
2 days ago
Position Details

Position Information

Working Title
Director of University Events

Position Number
FA384

FLSA
Exempt

Appointment Type
Full Time

Sensitive Position
No

Sensitive Position Statement

A sensitive position requires a fingerprint-based criminal history check.

This is NOT a sensitive position.

Campus Security Authority
Yes

Campus Security Authority Statement

This position is designated as a Campus Security Authority. A Campus Security Authority (or CSA) is defined as an "official of the institution with significant responsibility for student and campus activities". A CSA is required to immediately report any crime that is reported to them to the University Police who will then review, evaluate, and investigate the reported crime. Annual training is required by the Department of Education for all personnel who have been designated as a Campus Security Authority.

Designated Personnel
No

Designated Personnel Statement

A "designated position" could potentially be required to work (depending on the event) during an emergency closing.

This is NOT a "designated position".

Statement of Economic Interest
No

Statement of Economic Interest Statement

This position does NOT require a Statement of Personal Economic Interest.

Restricted Position
No

Restricted Position Statement

A restricted position would be subject to availability of funding.

This is NOT a restricted position.

Chief Objective of Position

Oversees and manages the University Events team in designing, planning, executing, and
staffing an annual set of over 150 special events to include: on and off-campus admission events,
commencement, convocations, Board of Visitors' meetings and events, presidential meetings and
events, ceremonial events and anniversaries, welcome week and getting started week events, freshman dessert series, family weekend, homecoming, holiday events, advancement/fund-
raising events, major faculty events, major athletics events, faculty/staff appreciation events, dedications, groundbreakings, and other events, as assigned.

Work Tasks

1. Oversee and manage the operations and staff of the Office of University Events, exhibiting strong project and program management skills and maintaining enterprise awareness of current staffing levels and workloads.

2. Manage the budget and operations of the Office of University Events.

3. Prioritize and delegate tasking received from the Executive Director and the Office of the President utilizing best practices in event planning and project management.

4. Provide consultation and support, as required, to on-campus events that involve the Office of the President or others, as assigned.

5. Provide leadership and guidance to other campus departments in assessing and evaluating
on-campus events to support or improve events, as directed by the Executive Director or the President.

6. Ensure that scheduled activities are smoothly integrated with daily university operations.Work closely with facilities support, grounds, catering, and other university servicedepartments to coordinate services and staffing schedules with other campus events.

7. Maintain the event tracking system with detailed reports to support assessment, document
facility use, metrics, and income opportunities.

8. Develop, plan and implement an annual plan of special events to include: commencement, convocations, Board of Visitors' meetings and dinners, Presidential meetings, entertaining and dinners, president's events during convocations, Welcome Week, President's Dessert Series, Family Weekend, Homecoming, holiday events, Advancement/fund-raising, faculty/staff appreciation events, dedications and ground breaking, in conjunction with the Executive Director and the Office of the President and other departments/offices as needed.

9. Plan, manage and administer events to include: reserving event space, developing
invitation lists, designing the printing of invitations/programs, coordinating with catering
planning menus, etc. and other offices as needed, ordering flowers, arranging for
photographer, preparing name tags, monitoring RSVP's, coordinating staff assignments,
and tracking attendance.

10. Attend weekly campus meetings; provides detailed event schedule for meetings and
represents the Office of University Events and presidential events.

11. Work with Director of Events and Conference Services providing information toScheduling, Events and Conferences, Auxiliary Services, Catering and the University at-large to realize event goals.

12. Recruit, hire, train, and supervise staff.

13. Assist in the management of events at the President's House, The Three Oaks, including rentals and outsideEvents, as well as periodic liaising with the First Lady on menus and decor.

14. Oversee logistical arrangements including facility and menu negotiations, managingevent follow up, and making recommendations for improvements from post-eventevaluations.

15. Develop and maintain detailed guidelines and protocols for appropriately managingevents and develops and implements procedures needed to support the efficient use ofinstitutional resources.

16. Maintain accurate records of events, including the purpose of event, vendors, guest lists,
attendance counts; providing partner departments with final data following each event.

17. Create original graphic and written content for invitations, signage, print and digitalcollateral materials.

18. Research and prepare background information and/or introductory remarks for specialevents as appropriate.

19. Develop and implement operational guidelines and procedures to ensure that all eventsconform to the University and state regulations.

20. Determine fiscal requirements for the department and prepare budgetaryrecommendations; monitor, verify and reconcile expenditures of budgeted funds.

21. Prepare reports and evaluate the effectiveness of major special events and makerecommendations to senior administration.

22. Interact with personnel and campus organizations to promote active and broadinvolvement in University Events' initiatives.

23. Safeguard the confidentiality of departmental or office administration by exercisingdiscretion in communicating information to faculty, students, staff, and handlingconfidential departmental records and files.

24. Provide exceptional customer service to the CNU community, welcomes visitors, andanswers questions regarding events.

25. This position is designated as a "responsible employee" who has the authority to redresssexual violence, who has the duty to report incidents of sexual violence or other studentmisconduct, or who a student could reasonably believe has this authority or duty.

26. Follow workplace safety regulations and adhere to applicable standards, processes, and programs established for your position. Report unsafe work conditions to your supervisor. Immediately report work-related incidents to your supervisor and participate in accident investigation requests. Promote a safe and healthy work environment by ensuring the implementation of safety regulations and applicable standards, processes, and programs established for employees under your supervision. Ensure employees under your supervision are trained in safety standards and procedures for their positions. Report work-related incidents within 24 hours according to the procedures established by the university, state and federal guidelines.

27. Develop and maintain very positive and professional customer service and/or relations within the office/department and with all constituencies to include students, faculty, staff, guests, and employees. Demonstrate a positive and professional attitude and treat everyone with dignity and respect. Fully support the "Student's First" value at CNU and routinely goes the extra mile in providing service.

28. Maintain flexibility in work schedule to support organizational needs, including evenings, weekends and special events with advance notice whenever possible.

29. Provide support for organizational events which may occur outside standard business hours including setup, execution and breakdown activities. This may include pre- and post-event tasks to include setting up table/chairs, transporting decor between office/storage facility and venue, coordinating with campus partners and external vendors for logistical needs such as electrical, a/v, decor and catering.

30. Represent Christopher Newport University at internal and external events as needed.

31. Collaborates effectively, courteously and professionally across departments and with external customers to support organizational priorities and ensure smooth operations.

32. Adapts to changing priorities and organizational needs with positive and solution-oriented approaches and recommendations.

33. Effectively conveys information to a variety of audiences through a variety of means including email, phone and personal interactions, responds in a timely manner, and represents the University with professionalism in all internal and external communications.

34. Other duties as assigned.

Knowledge, Skills, Abilities (KSA's) related to position
  • Knowledge of major event planning, etiquette, protocol, and conventional social
    amenities.
  • Knowledge of budget reconciliation.
  • Knowledge of the methods, materials, equipment and techniques associated with physical set-up and break down of events
  • Excellent customer service skills.
  • Strong organizational and time management skills.
  • Basic website maintenance, phone and email skills.
  • Excellent computer skills to include Microsoft Office, Google and Adobe Creative Suite.
  • Ability to analyze situations and develop solutions.
  • Ability to travel and work non-traditional hours.
  • Ability to manage people and projects.
  • Ability to manage people and office operations.
  • Ability to foster positive internal and external public relations.
  • Ability to manage several projects simultaneously.
  • Ability to work both independently and in a team environment.
  • Ability to communicate effectively.
Required Education

Master's Degree or Bachelor's degree with work experience that equates to an advanced degree.

Additional Consideration - Education

Experience Required
  • Experience coordinating a wide-variety of events.
  • Experience in graphic design to create invitations, flyers, emails and social media marketing.
  • Experience managing budgets.
  • Experience with the physical set-up and break down of events.
Additional Consideration - Experience
  • Experience using the Microsoft Office Suite, Adobe Creative Suite and app-based event management/check-in tools.
  • Experience and knowledge of methods, materials, equipment and techniques used for lighting and sound at events.
  • Prior experience in a College or University setting.


Salary Information
Starting at $90,000 Commensurate with Education and Experience

CNU Information

Christopher Newport University is anchored in excellence, and that is reflected in our ranking as the #1 regional public university in Virginia and #3 among regional public universities in the South. We are an inclusive and kind community, founded on our shared values of honor, scholarship, service and leadership. We offer an outstanding liberal arts education provided by dedicated, gifted teacher-scholars who are supported by a compassionate team of faculty and staff. Our 4,500 undergraduate and graduate students pursue more than 90 areas of study, as they live and learn on a largely residential campus. CNU's on-campus performing and visual arts centers offer Broadway shows, world-class performances, engaging exhibitions, transformative lectures and classes, and more. Our athletics program is the winningest at any level in Virginia.

Christopher Newport University is in the heart of Newport News, a vibrant city with breathtaking scenery and unique experiences. The city and region offer affordable neighborhoods, local and name-brand shops, diverse dining options, local parks and water access, and fun recreational opportunities. Whatever your interests and goals, you belong at CNU! For further details and information about Christopher Newport, visit cnu.edu.

Is this position telework eligible?
No

Telework Eligibility Disclaimer

Posting Detail Information

Posting Number
AP459P

Number of Vacancies
1

Posting Date
05/22/2026

Review Begin Date
06/07/2026

Application Instructions

Interested parties are requested to submit a cover letter; current resume; and the names, addresses, and telephone numbers of at least three professional references at the time of application.

This position will be posted until filled; however, review of applications will begin on 06/07/2026.

Search finalists are required to complete a CNU sponsored background check.

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.

Quick Link for Internal Postings


EEO/Diversity Statement(s)

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.

Notice of Non-Discrimination & Title IX Policy Statement

About the Company

C

Christopher Newport University