Best Practices, Budget Management, Budgeting, Business Operations, Case Management, Centralized Operations/Management, Child Protection/Welfare, Child and Youth Services, Coaching, Communication Skills, Community Relations, Conflict Resolution, Documentation, Educational Administration, Establish Priorities, Finance, Financial Management, Financial Transactions, Food Services, Furniture, Information Technology & Information Systems, Interviewing Skills, Leadership, Management Strategy, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, New Media, Nonprofit, Operations Processes, Organizational Skills, Presentation/Verbal Skills, Project/Program Coordination, Purchase Orders, Record Keeping, Records Management, Regulations, Reporting Skills, School Attendance, School Management, Seminars, Social Media, Staff Training, State Laws and Regulations, Student Conduct, Student Services, System Operations, Systems Administration/Management, Team Lead/Manager, Training/Teaching, Writing Skills
Job Overview
The Director of Operations is responsible for all matters of school administration that do not directly relate to instruction or student behavior, including the ongoing review and streamlining of systems and operations to ensure the smooth running of the school. The Director of Operations will work with all aspects of the School, including instructional and support teams (i.e, Principal, Administrative, Students support, Access Attendance, ILT, etc.) The Operations Director works closely with other members of the school team and the BPS Central Office Operations Team (potentially including staff from OHR, Budget, Food Services, Accountability Office, Communications, COO Office, etc.).
School Administration and Operations
- Oversee all non-academic operations of the school to ensure effectiveness and efficiency
- Provide fiscal oversight at the school by working with the school principal and BPS central finance staff to develop and manage the schools budget
- Maintain accurate records of all financial transactions and submit them to the BPS central finance staff for processing [or manage the school secretary in doing this]
- Participate in monthly meetings to review/account for budget variances
- Manage school purchase order process
- Prepare campus for new school year by doing everything from ordering furniture, equipment, and classroom supplies to ensuring school services (i.e. student food services, student transportation services) are lined up and ready for action
- Manage the schools supply and asset inventory
- Oversee the effective implementation of core school operational practices as it relates to student and staff attendance tracking, supply requests and fulfillment, student enrollment/discharges, student meal tracking, student transportation, field trip planning and execution, etc.
- Develop and oversee all operational procedures and participate in daily duties (i.e.,arrival, lunch, dismissal).
- Oversee the planning and execution of school special events to provide opportunities to showcase the school.
- Conduct staff interviews, debriefs and training in support of school instructional coach.
- Perform other school-based administrative activities and special projects as might be assigned by the principal
Management and Leadership
- Supervise and evaluate the school secretary, lunch monitors, CFC, paraprofessionals and other non-teaching staff as agreed upon; conduct observations and provide real-time feedback for staff.
- Develop and manage professional development seminars for paraprofessionals with teacher leader and/or instructional coach.
- Lead the Operations Team (family liaison, ESSER program coordinator, etc).
- Lead school-wide attendance team meetings.
Student Support
- Facilitate conflict resolution between students, teachers and families.
- Maintain productive and meaningful relationships with community organizations, city/state agencies, and district partners engaged in the work of supporting students.
- Maintain a professional awareness of regulations regarding child welfare by having a working knowledge of state law, BPS/MA administrative regulations.
- Management of implementation and monitoring of a school-wide discipline system including student behavior management systems, classroom management strategies, student discipline report record keeping and case management.
- Actively participate on our CBHM and/or SST teams to support a multi-tiered, school-wide framework aimed at acknowledging appropriate student behavior.
- Implement restorative justice practices involving conflict.
- Serves as a liaison for youth resources (e.g. CHINS, Department of Children and Families, Department of Youth Services, and other external agencies).
- Oversee bullying investigations including documentation in SIS and support other school administrators in the discipline process once investigations are complete. Provide reports to the Principal and the Office of Equity.
- Develop and disseminate resources and best practices for students, teachers and families around bullying.
- Trained in Restorative Justice Tier I, II and III supports.
- Acts as a thought partner with the Restorative Justice Coordinator regarding our school culture and interactions across staff and students.
Information Services
- Manage deployment and maintenance of technology.
- Manage all student records.
- Develop and manage the creation of school schedules through our student information system.
Qualifications - Required
- Bachelor's degree
- Experience working with inner city youth in urban setting
- 5+ years of full-time work experience;
- Demonstrated passion for and commitment to the Kings mission, core values and educational model
- Commitment to the success of all students
- Flexible and able to multitask
- Can work within an ambiguous, fast-moving environment, while also driving toward clarity and solutions
- Demonstrated resourcefulness in setting priorities and guiding investment in people and systems
- Willingness to work autonomously, collaboratively,
- Strong written and oral communication skills
- Extensive knowledge of social media platforms/tools and emerging new media
- Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel) and Google Drive Suite
- Proficiency with student information databases (Aspen, SIS, etc)
Qualifications - Preferred
- A postgraduate degree in a relevant field of study is preferred
- 1-3 years experience preferably in an education or non-profit related organization
Terms: Managerial Tier D
Please refer to www.bostonpublicschools.org/ohc (under "Employee Benefits and Policies") for more information on salary and compensation. Salaries are listed by Unions and Grade/Step.
NOTE: School-based managerial employees will work 223 days between July 1st and June 30th each year. The 223 day work-year will include the 180 days in which school is in session, and the additional days will be determined by the employee and the principal or headmaster of the school. This position is subject to the City of Boston residency requirement.
School-based managerial employees are not eligible for vacation time or compensatory time. In the event of school cancellation due to snow or inclement weather, school-based managerial employees need not report to work.
The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to learn or work.