Karnack Independent School District HR Services This model job description is intended for resource purposes only and should be edited and revised to accurately reflect local job assignments, qualifications, and working conditions . 2019 Texas Association of School Boards, Inc. All rights reserved. Job Title: Director of Finance/Business Manager Exemption Status/Test: Exempt/Executive* or Administrative Reports to: Chief Financial Officer Date Revised: Dept./School: Business Services Primary Purpose: Direct and manage the business operation s of the district including a ccounting, payroll, purchasing, and tax collection. Qualifications: Education/Certification: Bachelo r's degree in a business -related field or educational administration Special Knowledge/Skills: Knowledge of budgeting, accounting systems, and payroll processing Working knowledge of financial applications and accounting Ability to use software to develop sprea dsheets and perform data analysis Ability to implement policy and procedures Ability to interpret data Ability to manage budget and personnel Strong organizational, communication, public relations, and interpersonal skills Experience: ____ years experience in school business management or public organization Major Responsibilities and Duties: Fiscal Management 1. Assist in the preparation of the budget and development of long - and short -range objectives for the business operations of the district. 2. Ensure that accounting systems comply with applicable laws and regulations including Texas Education Agency Financial Accounting Manual. 3. Administer the district's budget and ensure that operations are cost -effective and funds are managed wisely. Prepare all budget adjustments, additions, and deletions. 4. Assist the district's independent and internal auditors in conducting periodic audits. 5. Evaluate accounting procedures, systems, and controls in all district departments and recommend improvements in their design, implementation, and maintenance. Model Job Descriptions HR Services 2019 Texas Association of School Boards, Inc. All rights reserved. 6. Determine cash available for investment and payment of bills based on daily analysis of cash flow . 7. Oversee monthly bank reconciliations for all accounts . Review reconciliations of vendor and payroll clearing accounts. 8. Work with district personnel to project student enrollments, staffing needs, building and facilities needs, energy needs, capital equipment needs, and other cost items for district and individual school improvement. 9. Plan and conduct needs assessments for improvement of district business operations. Ensure that business operations support the district's goals and objectives and provide leadership to achieve cost -effective pra ctices throughout the district. 10. Assist with administration of the business office budget and ensure that programs are cost effective and funds are managed prudently. Policy, Reports, and Law 11. Implement policies established by federal and state law, State Board of Education rule, and local board policy in area of business operations. 12. Compile, maintain, and file all physical and computerized reports, record s, and other documents required . 13. Follow district safety protocols and emergency procedures. Purchasing and Inventory 14. Maintain accurate and current inventory records of the dist rict's fixed and movable assets and o versee maintenance of a timely replacement cost -asset listing for insurance purposes. Organize and conduct sales to dispose of surplus and salvage equipment. 15. Oversee the preparation of bids and bid specifications. R eceive and analyze bid proposals and prepare written recommendations. Personnel Management 16. Prepare, review, and revise business department job descriptions. 17. Develop training options and/or improvement plans to ensure exemplary business operations. 18. Select , train, evaluate, and supervise staff and make recom mendations relative to assignment, retention, discipline, and dismissal. Supervisory Responsibilities: Super vise, evaluate , and recommend the hiring and firing of the risk manager, accounting supervisor , purchasing supervisor, payroll supervisor, and tax collector. Model Job Descriptions HR Services 2019 Texas Association of School Boards, Inc. All rights reserved. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying ( less than 15 pounds) Environment: May work prolonged or irregular hours ; occasional districtwide and statewide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress This document describe s the general purpose and responsibilities assig ned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Reviewed by Date Receiv ed by Date