Washington-Caldwell School District is located in extreme western Racine County in the Town of Waterford. Enrollment is 200 students and approximately 30 staff members. The community recently passed two referendums in support of the school district.
Position Summary
The Director of Finance and Human Resources provides strategic leadership and oversight for the financial, business, and human resource operations of the Washington-Caldwell School District. This position ensures fiscal integrity, regulatory compliance, effective stewardship of district resources, and the efficient administration of employee services while providing accurate information and recommendations to the Superintendent and Board of Education.
Roles and Responsibilities of the Washington-Caldwell School District Director of Finance and Human Resources:
Accounting and Reporting
Adherence to WUFAR and GASB procedures
Maintain an effective system of internal controls
Reconcile bank statements monthly
Prepare accurate financial reports for all stakeholders
Utilize an encumbrance system of accounting
Process financial transactions on a timely basis
Submit accurate and timely financial reports to DPI
Keep the superintendent and board informed on the financial status of the district
Monitor state and federal grants, including filing claims, time and effort monitoring, maintenance of effort, and indirect costs
Manage student reporting for enrollment and membership purposes
Maintain and report census for DPI reporting
Auditing
Facilitate the external audit process
Review and respond to the audit findings and management letter - Develop a corrective action plan if applicable
Budget and Financial Planning
Prepare budget documents following prescribed timelines
Operate an accounting system that monitors school expenditures and verifies that expenditures are made following budgeted expectations
Set tax levy determined by state statutes
Cash Management
Implement cash handling procedures and internal controls
Develop and monitor cash flow projections
Debt Management
Identify the need for both short-term and long-term capital financing
Assist in long-term borrowing referendums
General Management
Maintain a system where specific tasks are carried out effectively and efficiently
Communicate effectively with the public, school board, school staff, and media
Promote principles of team building and collaboration
Exhibit ethical behavior in all actions
Human Resource Management
Assist in the development, design, implementation, and communication of benefit plans (health, dental, vision, life insurance, and LTD insurance)
Comply with federal labor laws, including FMLA
Assist in developing total compensation packages
Payroll Management
Learn, maintain, evaluate, and update the payroll system
Communicate payroll information to staff
Prepare payroll deductions and corresponding deposits and reports promptly (including TSAs, Section 125 plans, state and federal taxes, and Wisconsin Retirement)
Maintain salary, leave, and absence data
Purchasing and Accounts Payable Management
Manage a comprehensive purchasing and supply management program that meets the needs of the district
Continuously monitor the purchasing and supply management programs
Maintain credit/purchasing card practices and procedures
Risk Management
Determine the risk management needs of the district
Work with an insurance consultant to assist the district in risk management needs
File insurance claims when appropriate
Other Related Services
Follow federal and state guidelines of the free and reduced meal program
Administer and monitor food service operations
Manage open enrollment, tuition waiver, and tuition records
Other Duties as assigned by the District Superintendent and School Board