Director of Federal and State Programs

Job Title: Director of Federal and State Programs

Reports to: Deputy Superintendent

Pay Grade: 6

Days: 226 days

Dept./School: Division of Academics

Wage/Hour Status: Exempt

Primary Purpose:

Direct and manage the district's federal and state programs to ensure compliance with all applicable laws, regulations, and guidelines, including oversight of extended-day and afterschool programming. Provide leadership in the planning, implementation, monitoring, and evaluation of programs and grants funded through federal and state sources. Ensure alignment of funding, Campus Improvement Plans (CIPs), district goals, instructional priorities, and student outcomes.

Qualifications:

Education/Certification:

• Master's degree in Education, Educational Leadership, Public Administration, or related field
• Texas Mid-Management or Principal Certification (preferred)

Non-refundable fingerprinting fee (approximately $50.00) paid by the employee

Experience:

• Minimum of 5 years of experience in public education
• Administrator experience preferred
• Experience with federal and state program administration (e.g., Title programs, ESSA)
• Demonstrated experience in grant writing, management, and compliance
• Experience supporting Campus Improvement Plans and data-driven instruction

Special Knowledge/Skills:

• Extensive knowledge of federal and state education laws, including ESSA and TEA guidelines
• Expertise in grant writing, budgeting, and fiscal compliance
• Strong understanding of Campus Improvement Plans (CIPs) and District Improvement Plans (DIPs)
• Ability to align funding sources with campus goals, strategies, and student performance outcomes
• Knowledge of formative and summative assessment practices and data analysis
• Strong organizational, communication, and leadership skills
• Ability to collaborate effectively with campus and district leadership
• Proficiency in program evaluation and continuous improvement processes
• Strategic thinking and systems alignment
• Strong attention to detail and compliance
• Ability to manage multiple projects and deadlines
• Commitment to access and closing achievement gaps

Major Responsibilities and Duties

Program Leadership & Compliance

• Direct the development, implementation, and evaluation of all federal and state programs
• Ensure compliance with federal, state, and local policies, including grant requirements
• Monitor program effectiveness and implement continuous improvement processes
• Serve as the district liaison with the Texas Education Agency (TEA) and other governing bodies
• Promote family and community engagement by fostering strong partnerships with campuses, families, stakeholders, and community organizations to support student outcomes and district initiatives

Grant Writing & Management

• Lead the development and submission of competitive and formula grants
• Oversee grant budgets, expenditures, amendments, and reporting
• Ensure funds are used in alignment with grant intent and district priorities
• Provide training and support to campuses on allowable use of funds

Campus & District Planning

• Support campuses in the development and implementation of Campus Improvement Plans (CIPs)
• Ensure alignment between CIPs, District Improvement Plan (DIP), and funding sources
• Guide campuses in setting measurable goals, evidence-based strategies, and progress monitoring systems
• Ensure integration of formative assessments to monitor student progress and inform instruction

Afterschool Programs

• Oversee the implementation and compliance of afterschool program grants
• Ensure afterschool programming aligns with district and campus goals, including academic support and enrichment
• Monitor program quality, attendance, and student outcomes
• Manage grant budgets, staffing, and reporting requirements specific to grant expectations
• Ensure enrichment activities support student engagement, academic growth, and whole-child development
• Facilitate partnerships with community organizations to enhance program offerings

Data Analysis & Accountability

• Collaborate with Division of Academics to analyze student performance data
• Use data to evaluate program effectiveness and guide resource allocation
• Support campuses in using formative and benchmark assessment data to adjust formative checks and goals

Collaboration & Capacity Building

• Provide professional development to campus leaders and staff on federal/state program requirements
• Work collaboratively with Division of Academics, special programs, finance, and school leadership teams
• Build capacity of campus administrators to effectively manage and monitor funded programs

Fiscal Oversight

• Collaborate with the business office to ensure accurate budgeting, coding, and reporting of funds
• Monitor expenditures to ensure compliance and prevent supplanting
• Conduct internal audits and program reviews

Monitoring & Evaluation

• Conduct regular program evaluations and site visits to campuses
• Ensure documentation and evidence are maintained for audits and compliance reviews
• Prepare required reports for state and federal agencies
• Monitor and support the effectiveness of the Family and Community Engagement Specialist and parent liaisons in implementing engagement initiatives aligned to program goals

Supervisory Responsibilities:

• Oversee federal and state program staff
• Coordinate work of Family Community Engagement Specialist and parent liaisons

Working Conditions: Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional standing, walking, climbing, crouching, bending, stooping, pushing/pulling, and twisting, lifting-lower 1-15 lbs.
• Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching. Sensory ability needs-significant; hearing, near vision, peripheral vision color distinction, depth perception
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: Frequent district-wide and state-wide travel; frequent prolonged and irregular hours, Physical Exposure: frequent cold and heat
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress
• Work is performed in district offices and school campuses.
• Regular travel between campuses required.
• Occasional evening or weekend events may occur for professional development or STEAM programs

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.