Director of Business Services

Job Title: Director of Business Services

Reports to: Chief Financial Officer

Dept/School: Business Office

Pay Grade: Administrative Professional 8

Wage/Hour Status: Exempt

Days: 240

Primary Purpose: Direct and manage the Business Office activities which include Financial Reporting, Grant Reporting, Accounts Payable, Payroll, Budgeting, Grants Management, Revenue accounting, Inventory, Bond Project accounting, Financial Statements, Cash Flow analysis, all Audits internal and external, and Debt Reporting. Ensure compliance with applicable state and federal laws and regulations governing school district business office services.

Qualifications:

Education/Certification:

Certified Public Accountant, preferred

Bachelors or Master's Degree in a business-related field or educational administration required

Special Knowledge/Skills:

• Knowledge of advanced accounting procedures
• Knowledge of payroll requirements and processes
• Ability to maintain accurate and auditable records
• Ability to implement policy and procedures
• Proficiency in Microsoft office suite
• Advanced technical knowledge of school finance, budgeting, accounting systems, and economics
• Working knowledge of financial applications
• Knowledge of governmental accounting and auditing principles established by the Governmental Accounting System Board (GASB)
• Ability to use personal computer and software to develop spreadsheets, perform data analysis, and do word processing
• Strong communication, public relations, and interpersonal skills
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines
• Ability to analyze and interpret data
• Ability to coordinate district functions
• Ability to manage budget and personnel

Experience:

Preferred five years' experience in school business management or public organization

Prior supervisory experience

Essential Job Functions:

Fiscal Management

• Evaluate accounting procedures, systems, and controls in all district departments and recommend improvements in their design, implementation, and maintenance.
• Maintain internal controls for all funds and assist the district's independent and internal auditors in conducting the annual or periodic audit.
• Ensure that accounting systems comply with applicable laws and regulations including the Financial Accounting System Resource Guide (FASRG)
• Develop period cash flow analysis to aid in determining cash available for investment and payment of bills
• Maintain the district investment portfolio.
• Review monthly bank reconciliations for the operating, special revenue, debt service, construction, food service, and other accounts; review reconciliations of vendor and payroll clearing accounts.
• Review all board required budget adjustments, additions, and deletions.
• Review budget to actual expenditure comparison and monitor all purchase orders and check requests maintaining control of budget by verifying availability of funds
• Monitor the districts state revenue estimates utilizing current student data
• Monitor changes in legislation as it affects the revenue and expense requirements of the school district.
• Prepare annual projections of actual revenue and expenditures compared to budget
• Assist in the preparation of the district budget and development of long and short-range objectives for the business operations of the district.
• Ensure the General Ledger account setup allows for efficient budget tracking and reporting.
• Assist departments and campuses with budget to actual monitoring
• Plan and conduct needs assessments for improvement of district business operations.
• Administer the business office budget and ensure that programs are cost effective and funds are managed prudently.
• Provide leadership to achieve cost-effective practices throughout the district.
• Ensure accurate and efficient business operations that support the district's goals and objectives.
• Responsible for timely and efficient fiscal year end close and year end processes.
• Oversee all external, IRS, TRS, Federal grant and state audits.
• Review monthly, quarterly and annual budget and financial reports for Board of Trustees

Policy, Reports, and Law

• Implement policies established by federal and state law, State Board of Education rule, and local board policy in area of business operations.
• Compile, maintain, and file all physical and computerized reports, records, and other documents required.
• Prepare and evaluate monthly financial statements and related budget reports.
• Prepare and publish comprehensive annual financial report in compliance with Association of School Business Officer (ASBO) standards.
• Review quarterly and final reports for all federal or grant funds.

Purchasing and Inventory

• Maintain accurate and current computerized inventory records of the district's fixed and movable assets.
• Supervise maintenance of a timely replacement cost-asset listing for insurance purposes.
• Approve purchase requests based on compliance, budget availability, and efficient use of district funds.
• Assist in the review of requests for proposals and bids as needed.

Personnel Management

• Prepare, review, and revise business department job descriptions.
• Select, train, evaluate, and supervise business staff and make recommendations relative to assignment, retention, discipline, and dismissal.
• Conduct annual performance evaluations for all staff assigned to department.

Community Relations

• Demonstrate awareness of district and community needs and initiate activities to meet those needs.

Other Duties and Responsibilities:

• Maintain confidentiality
• Report to work in a timely manner according to assigned schedule
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position

Supervisory Responsibilities:

• Supervise, evaluate, and recommend the hiring and firing of staff assigned to department.

Equipment used:

• Personal or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and video display monitor

Working Conditions:

Physical Demands /Mental Demands/ Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Predictable and regular attendance expected.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

College Station ISD does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups.