Director of Administration

Position Details

Position Information

Recruitment/Posting Title Director of Administration Job Category Staff & Executive - Administrative & Support - Management Department School of Arts & Sciences Overview

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Director of Administration for the School of Arts & Sciences (SAS). The Director of Administration will report to the Vice Dean of Undergraduate Education.

The School of Arts and Sciences' Office of Undergraduate Education (SASOUE) leads all aspects of the School's undergraduate academic enterprise, supporting excellence, innovation, and equity in education for more than 22,000 students across 100+ majors and minors. With approximately 100 full-time professional staff and academic advisors across multiple subunits, SAS-OUE oversees a comprehensive system of academic advising and student support services; administers scholarships and student engagement programs; provides training and support for faculty in their roles as educators; and manages school level undergraduate academic operations including course scheduling, curricular review and approval processes, and assessment of student learning outcomes.

Among the key duties of the position are the following:

• Serves as the senior administrative leader responsible for fiscal, operational, and organizational management across this complex, multi-unit portfolio.
• Acts as a strategic advisor and key partner to SAS-OUE leadership, working collaboratively with SAS Administration to advance the School's undergraduate academic mission through strong financial stewardship, operational alignment, and integrated administrative practices.
• Coordinates financial planning, budgeting, forecasting, and reporting.
• Oversees personnel and operating budgets across multiple units.
• Establishes standardized processes and efficient administrative systems.
• Ensures compliance with University, School, and Board of Governors policies.
• Serves as a central conduit for information sharing.
• Provides clear, reliable operational and financial data to support institutional planning and decision-making.

FLSA Exempt Grade 08 Salary Details Minimum Salary 108670.000 Mid Range Salary 137547.000 Maximum Salary 166424.000 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in a relevant field.
• Minimum of 7 years of progressively responsible experience in higher education administration, strategic planning, or organizational leadership in role(s) that demonstrate knowledge, understanding, and successful application of generally accepted accounting principles and practices as well as operational oversight.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Excellent spoken and written communication skills.
• Excellent strategic leadership, communication, facilitation, conflict management, interpersonal, relationship management, and team building skills.
• Ability to collaborate, build partnerships within and across units.
• Adaptability to work in a dynamic environment and thoughtful problem solving.
• Ability to provide forecasting and analysis, present budgets and plans in a timely and user-friendly manner.
• Excellent project management and time management skills.
• Advanced computer literacy including high level of competency with Microsoft Office.
• Ability to manage multiple tasks/priorities simultaneously.
• Ability to negotiate and work through complex initiatives with personnel from all levels and with varying responsibilities.
• Ability to work independently and maintain a high level of confidentiality, as the position requires exposure to confidential data and personnel related information.

Preferred Qualifications

• Experience working in a complex higher education setting.
• Familiarity with strategic planning frameworks.
• Strong understanding of trends and challenges in higher education, particularly as they relate to undergraduate education.

Equipment Utilized

• Standard office software and systems.
• Project management, financial management and reporting systems, and data analysis tools as needed.

Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 26ST1168 Posting Open Date 05/27/2026 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus College Ave (RU-New Brunswick) City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a Bachelor's degree in a relevant field and a minimum of 7 years of progressively responsible experience in higher education administration, strategic planning, or organizational leadership?

• Yes

• No

• • Do you have experience managing staff?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents