Director, Fiscal Administration - University College

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Starting at $90,000 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on the listed close date. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume and Cover Letter are required

Job Details

Job Summary

The Director, Fiscal Administration provides high-level leadership, development and direction for the fiscal administration of assigned area. This role is responsible for leading the business services center staff and managing all finances for the college. This position is responsible for the oversight, efficiency, effectiveness and compliance of the fiscal operations of assigned large and complex area(s).

Core Responsibilities

• Manages and oversees large and complex operating budgets and reconciliations with multiple funding sources, while ensuring that a system of controls is in place that complies with State, System, and Institutional policies and procedures regarding fiscal management.
• Provides reconciliation oversight of operating budgets for divisions/ departments/units. Serves as the point of contact for other fiscal/budget personnel in the assigned area.
• Analyzes budgets and financial documentation and collaborates with departments to optimize budgets and the use of funds.
• Reviews funding sources, account expenditures, and reported use of funds to ensure compliance with restrictions, regulations, policies, and procedures.
• Acts as a fiscal compliance officer by conducting audits of fiscal processes and procedures. Identifies appropriate financial internal controls and provides mechanisms to monitor, enforce compliance, and advises staff members on financial transactions and university policies and procedures.
• Assists senior management with developing budgets each year that match strategic initiatives, to include providing projections for income and expenses and developing reports for departments on an ongoing basis.
• Compiles data and prepares reports for accounting and fiscal management purposes, including responding to requests for reports from internal and external customers.
• Provides communication, training, guidance, and informational materials to staff regarding budget management, reporting, and reconciliation methods, and develops tools and reference materials for staff.
• Prioritizes, resolves problems and analyzes situations, and determines solutions; communicates with affected parties and follows up to ensure satisfactory resolution and implementation of systems to avoid repeated issues.
• Evaluates practices and proposes improvements to enhance service delivery capabilities for the use of fiscal resources, while leading change management in the process improvement cycle.
• Provides indirect leadership to team members by training new fiscal staff and by ensuring current staff understand new processes.
• Manages and coordinates contract and service agreement processing as appropriate.
• Loads or assists in loading annual budgets into the system.
• Assists executive management with special complex projects, including analysis of data, recommendations, etc.
• Performs additional duties as assigned.

Required Qualifications

• Bachelors Degree in a related field.
• Seven (7) years of related work experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Preferred Qualifications

• Masters Degree in a related field.
• Experience working in higher education.

Knowledge, Skills, and Abilities

• Financial Analysis
• Financial Planning
• Research
• Financial Modeling
• Mergers & Acquisitions
• Business Partnering
• Business Process Improvement
• Data Visualization
• Process Automation
• Corporate Development Strategy

Working Conditions

• Office Environment. Able to work under strict time constraints. Extra hours occasionally required to meet deadlines. Ability to travel to and from meetings, training sessions or other business-related events. Workdays, areas, and work hours may vary based on the needs of the department.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally.

This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.