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Director-Design and Construction Project Contracting and Reporting

WellSpan Health

York, PA

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JOB DETAILS
SKILLS
Auditing, Automation, Best Practices, Budgeting, Capital Project, Cash Flow Projection, Change Requests/Orders, Configuration Management, Construction, Construction Contracts, Construction Design, Construction Projects, Consulting, Contract Management, Contract Negotiation, Customer Support/Service, Document Control, Document Management, Documentation, Expense Analysis, Finance, Financial Management, Financial Projections, Financial Reporting, Financial Systems, Forecasting, Funding, Identify Issues, Interpersonal Skills, Legal, Maintain Compliance, Mentoring, Negotiation Skills, Onboarding, Operations Processes, Oracle, Oracle Purchasing, Organizational Skills, People Management, Performance Metrics, Policy Development, Problem Solving Skills, Process Improvement, Procurement Management, Professional Services, Project Control, Project Design, Project Lifecycle, Project Management Information System (PMIS), Project/Program Coordination, Project/Program Management, Purchase Orders, Purchasing/Procurement, Reconciliation, Regulations, Regulatory Compliance, Reporting Dashboards, Risk Management, Spreadsheets, System Integration (SI), Systems Administration/Management, Team Player, Vendor/Supplier Management, Vendor/Supplier Planning, Willing to Travel
LOCATION
York, PA
POSTED
30+ days ago

Duties and Responsibilities

Essential Functions:

  • Supervises and mentors staff in contracting, document management, PMIS administration, and financial reporting functions. Develops and maintains policy frameworks, operating procedures, and compliance standards for contracting and reporting functions.
  • Leads the development, negotiation, execution, and administration of all FD&C contracts, including design agreements, construction contracts, change orders, and professional service agreements. Ensures contracting activities comply with institutional policies, procurement regulations, and industry best practices; Collaborates with Legal, Procurement, Risk Management, and Finance to resolve contractual issues, negotiate terms, and maintain standardized contract templates.
  • Oversees contractor and consultant prequalification processes; develops vendor engagement plan.
  • Supports project teams in selecting appropriate contracting methodologies (CMAR, Design-Build, Design-Bid-Build, T&M, Continuing Services, JOC, etc.).
  • Serves as system owner/administrator for the division's project management information system (PMIS) Implement new PMIS system and manage system configuration, workflows, permissions, templates, and data governance; Oversees onboarding, training, and support for internal users, contractors, and consultants.
  • Ensures system integration with financial systems, document management tools, and reporting frameworks Leads system improvement initiatives, including automation opportunities, analytics enhancements, and process optimization.
  • Directs the document control team responsible for project files, design deliverables, submittals, transmittals, close-out packages, and archiving.
  • Ensures compliance with institutional records policies, auditing standards, and public records requirements (if applicable); Maintains secure, organized, and accessible documentation throughout the lifecycle of each project.
  • Oversees capital project financial reporting, including budgets, forecasts, commitment logs, expenditures, and cashflow analyses; Ensure accuracy and consistency of financial data across systems (PMIS, Oracle, spreadsheets, dashboards).
  • Partners with Finance and Accounting to reconcile project budgets, validate charges, ensure compliance with funding sources, and support audits; Lead development of executive-level reporting dashboards and performance metrics for capital programs.
  • Manages the creation, routing, and approval of Oracle requisitions, purchase orders, and contract commitments; Troubleshoot workflow issues, maintain consistency in procurement coding, and ensure accurate financial commitments.
  • Trains project managers and coordinators on proper use of Oracle for project-related procurement; Ensure alignment between Oracle records and PMIS financial data.

Common Expectations:

  • Ability to evaluate personal and team priorities and redirect as necessary to meet expectations.
  • Provides outstanding service to all customers.
  • Fosters teamwork within Design & Construction, Facilities and project support teams.

Travel Requirements:

  • Estimated Amount: 20% - Travel as needed.

About the Company

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WellSpan Health