Director, Billing & Collections

Ascensus is the leading independent technology and service platform powering savings plans across America, providing products and expertise that help nearly 16 million people save for a better today and tomorrow.

Section 1: Position Summary

The Director of Billing & Collections is responsible for the day-to-day leadership, execution, and continuous improvement of billing, invoicing, and collections activities within a retirement plan third-party administrator (TPA) environment. This role is heavily focused on operational excellence across billing and collections whilemaintaining a strong understanding of the broader TPA revenue ecosystem, including fee repositories, ancillary fees, and revenue recognition practices.

The Director partners closely with Finance, Operations, Sales, and Service leaders to ensure accurate, timely, and complete billing and collections, minimize revenue leakage, and support a positive client and associate billing experience. The Director leads managers who oversee teams responsible for processing billing and collections and plays a key role in acquisition integration and audit readiness.

Section 2: Job Functions, Essential Duties and Responsibilities

Billing & Collections Operations

• Provide leadership and oversight for all billing submission, invoicing, collections, and accounts receivable activities, ensuring accuracy, timeliness, and compliance with internal controls.
• Oversee ancillary fee tracking, validation, and submission for invoicing, ensuring all billable revenue is captured and collected.
• Monitor accounts receivable performance, aging, and DSO targets; partner with Finance on issue resolution and escalation as needed.
• Ensure consistent application of billing and collections policies and procedures across products, clients, and acquired businesses.

• Maintain a strong working knowledge of the retirement TPA market, including revenue models, fee structures, fee repositories, ancillary fees, and common billing practices.
• Partner with Finance and Operations to support accurate revenue generation, prevent revenue leakage, and address billing-related risks.
• Support repricing, fee changes, and client-specific billing updates by ensuring operational readiness and accurate execution.

• Lead and develop managers who oversee teams responsible for billing, invoicing, and collections processing.
• Drive consistency in team performance, training, quality control, and workload management across locations.
• Foster a culture of accountability, collaboration, and continuous improvement aligned with organizational values.

• Identify inefficiencies, control gaps, and risk areas within billing and collections processes; lead initiatives to improve accuracy, scalability, and client experience.
• Ensure workflows and procedures are documented, maintained, and supported by appropriate quality control measures.
• Partner with Finance and Audit teams to support external audits and compliance requirements.

• Serve as a primary operational contact for billing and collections matters with Operations, Service, Sales, and Finance teams.
• Support the integration of billing, invoicing, and collections processes for newly acquired businesses.
• Participate in cross-functional initiatives focused on improving the client and associate billing experience.
• Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
• At Ascensus we are guided by our Core Values of People Matter, Quality First and Integrity Always®. They inspire us every day to prioritize an environment of respect for those we serve and one another and should be visible in your actions on a day-to-day.

• Directly manages managers responsible for billing and collections teams.
• Indirect leadership responsibility for associates processing billing, invoicing, and collections activities.
• Responsible for talent development, performance management, and best-practice sharing across teams.

• 8-12 years of progressive experience in billing, collections, accounts receivable, or revenue operations, preferably within a retirement plan TPA or financial services environment.
• Strong understanding of TPA billing models, fee repositories, ancillary fees, and revenue workflows.
• Demonstrated experience leading managers and scaling operational teams.
• Proven ability to drive process improvement, strengthen controls, and mitigate operational risk.
• Experience supporting acquisition integration and audit activities is strongly preferred.
• Bachelor's degree required.

• Strong operational and analytical skills with attention to detail.
• Effective communicator with the ability to partner across functions and influence outcomes.
• Proven track record of success in driving change and leading process improvement efforts.
• High degree of aptitude for problem solving.
• Independent self-starter and highly motivated.
• High integrity, sound judgment, and strong ethics.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Excel and PowerPoint; familiarity with billing and accounting systems preferred.