Director, Assistant Finance

SUMMARY

Under direction of Director of Finance, the Assistant Director of Finance is responsible for assisting in the coordination and supervision of the various divisions of the Finance Department.  Work is assigned through established operating procedures and reviewed through results achieved.  

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Assists Director of Finance in preparing in-house financial statements and reports, monthly reports, and statements, and annual reports as needed by the Administration.

Responsible for developing, updating, and maintain financial procedures and operations manuals.

Assists Director with attending public meetings such as City Council meetings, and public meetings dealing with the Budget or Financial matters.

Reviews all local, state, and federal grant programs for the City to verify account reconciliation, timely reporting and compliance with various grant requirements, including disaster recovery programs.

Responsible for coordination of the annual audit; compiles reports for the audit; assists Director with the comprehensive annual financial report; assists with research and resolves problems with annual audit.

Assist the administration in the preparation of the annual operating and capital budget and the five year capital improvement plan; works with all departments to monitor budget spending throughout the year; monitors annual revenue receipts.

Perform other duties as assigned.

SUPERVISORY  RESPONSIBILITIES

This position is responsible for supervision of the Accounting Departments; 1-4 subordinate supervisors who in turn each supervise 5-20 employees report to this position. Assist in oversight of other Finance Department Divisions.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential

duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Can perform all duties of Accountant I, II, and III and Senior Accountant.

Very good knowledge of accounting principles and practices.

Very good knowledge of computer applications to accounting principles.

Ability to effectively work with and promote a harmonious working environment with the City Administrator, Mayor, City Council, other City Departments, other governmental entities, and the citizens on the telephone and in person; ability to work amicably as a team to accomplish individual and group assignments and goals.

• Develop and administer departmental goals, objectives, and procedures;
• Analyze and assess programs, policies, and operational needs and make appropriate adjustments;
• Identify and respond to sensitive community and organizational issues, concerns, and needs;
• Plan, organize, direct, and coordinate the work of lower level staff;
• Prepare clear and concise administrative and financial reports and budgets;
• Effectively present information and respond to questions from groups of managers or citizens;
• Establish and maintain effective working relationships with those connected in your course of work.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B. A.) from four-year college or university in Accounting, Finance, or related Business field and a minimum  of 6 years of progressively responsible experience in financial management with at least 3 of those being at a supervisory capacity.   Governmental financial management  and Certified Public Accountant preferred.

LANGUAGE SKILLS

Ability to read, analyze, and interpret business and financial documents;  ability to respond effectively to the most sensitive inquiries or complaints; ability to write business and financial reports and letters; ability to make effective and persuasive speeches and presentations to top management, public groups, and/or boards of directors.

MATHEMATICAL SKILLS

Ability to apply and use advanced business and financial mathematical concepts.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions; ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.  

COMPUTER SKILLS

Must be proficient in MS Windows, email, internet research, and accounting software packages such as HTE.

CERTIFICATES, LICENSES, REGISTRATIONS

Must possess a valid Louisiana Driver's License.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to stand, walk, reach with hands and arms, and climb or balance.  The employee is occasionally required to stoop, kneel, crouch, or crawl.  The employee must regularly lift and/or move up to 10 pounds.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate.