Development Coordinator

Job Summary 

The Development Coordinator is a detail-oriented and collaborative professional with a growth mindset. This position assists in raising financial support to meet the organization's goals through corporate and individual funding sources, foundations, and events. The ideal candidate will have experience in database management, special events, and general fundraising activities. 

Essential Functions

• Assist in the foundation’s day-to-day fundraising efforts
• Record donations, pledge payments, etc. in donor database
• Update and manage donor database
• Generate receipts and donor acknowledgments for all contributions 
• Generate regular, detailed reports to the Director of Development 
• Prepare and submit invoices for approval 
• Coordinate the production of fundraising materials

• Assist with grant proposals and outcome reports
• Prepare materials for the Development Committee meetings, including agendas, taking and sharing minutes, and other administrative duties
• Develop and maintain an annual development calendar
• Conduct research on individual, corporate, and foundation prospects
• Collect data from various programs and departments
• Provide administrative support to the Director of Development 
• Oversee inventory and order materials and supplies for development office 

• Support publicity, registration, and logistics for HEF special events and PR initiatives, serving as a point of contact for vendors, sponsors, speakers, and registrants
• Record and track event data, constituent information, and sponsorship recognition commitments
• Track and ensure sponsorship recognition commitments are fulfilled

Requirements

• Prior experience in fund development and special events 

• Preferred experience in donor management software, data management, and data entry (preferably Raiser’s Edge NXT)
• Task-focused, self-directed, collaborative, and flexible, with the ability to learn quickly and develop creative solutions
• Strong oral and written communication skills
• Strong analytical skills
• Organizational, prioritization, time management, and planning skills
• Attention to detail
• Ability to manage multiple projects at once 
• Comfort engaging with donors, sponsors, and community stakeholders in a professional and relationship-centered manner 
• Excellent computer skills related to the use of Microsoft Office products (Word, Excel, PowerPoint, etc.)
• Ability to work nights and weekends on rare occasions as required

Benefits

• Health and Dental Insurance
• Supplemental Health Insurance
• 8 Fridays off during summer
• 2 weeks paid leave in December for HCPS' winter break
• Free after-school and summer school program participation for children of HEF employees