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Development Associate

Museum of Contemporary Art San Diego

La Jolla, CA

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Administrative Skills, Background Investigation, Calendar Management, Communication Skills, Customer Support/Service, Database Administration, Detail Oriented, Donor Relations, File Maintenance, Financial Analysis, Fundraising, Licensing, Logistics, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Organizational Skills, Payment Processing, Presentation/Verbal Skills, Procedure Development, Procedure Implementation, Safety/Work Safety, Stewardship, Team Player, Time Management, Writing Skills
LOCATION
La Jolla, CA
POSTED
8 days ago
Museum of Contemporary Art San Diego:  Development Associate
Department:  Advancement
Reports to:  Chief Advancement Officer
Employee Status:  Full-time, Non-exempt
Primary Work Location:  Onsite, La Jolla
Pay Range:  $23.64 – 24.88 per hour
Apply By:  COB, June 27th, 2026

JOB SUMMARY:  The Development Associate will provide administrative support related to donor services, membership operations, gift processing, event support, and development administrative functions in an effort to ensure a high level of service for donors and members.  The Development Associate will support mission and vision throughout the performance of duties.

ESSENTIAL FUNCTIONS: 
 
  • Serve as a primary point of contact for donor and member inquiries, providing timely and professional customer service.
  • Prepare and process gift acknowledgments, tax receipts, and donor correspondence in accordance with established templates, timelines, and stewardship guidelines.
  • Maintain accurate donor recognition records and ensure consistency across communications and materials.
  • Support donor and member communications, including renewals, confirmations, and general inquiries.
  • With Database Manager, ensure accurate constituent records.
  • Execute gift entry, pledge tracking, and payment processing in accordance with established procedures and timelines.
  • Assist with tracking pledges, payments, and outstanding balances.
  • Escalate data discrepancies or gift processing issues.
  • Coordinate fulfillment of membership benefits, including cards, welcome materials, and communications.
  • Assist with tracking membership revenue, retention, and participation.
  • Assist with event logistics, which may include registration tracking, attendance, check-ins, and follow-up.
  • Provide administrative support to frontline fundraisers, including scheduling, meeting preparation, and materials. 
  • Prepare donor and meeting briefings as requested.
  • Assist with special projects, including mailings, event preparation, and donor communications.
  • Maintain organized donor files and records.
  • Coordinate and collaborate with key stakeholders in cross-departmental projects and efforts as needed.
  • Work alternate special event shifts, including weekends and/or after regular business hours as needed. 
  • Follow policies and procedures to ensure a safe work environment.
  • Other duties as assigned.

KNOWLEDGE, SKILLS, AND EXPERIENCE:  Strong written and verbal communication skills.  Ability to effectively interact with diverse audiences, employees, members, Trustees, and donors.  Detail-oriented with excellent organizational and time-management skills.  Ability to work both independently and as part of a collaborative team.  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).  Experience with donor management software is a plus.  Bachelor’s degree in a related field and two years recent, relevant experience or any equivalent education and experience.  Knowledge of contemporary art preferred.
 
OUR WORK CULTURE:  MCASD provides employees with a collaborative work culture where they can combine both their love and support of the arts and work in an enriching and diverse environment while further developing their specific professional knowledge, skills, and abilities.

ABOUT MCASD:  It is an exciting time to join MCASD!  Our La Jolla campus re-opened in April 2022 after a five-year expansion effort that doubled the building’s overall size.  We are positioned to be a cultural beacon as the region’s foremost forum devoted to the exploration and presentation of the art of our time.  Beautifully located on the coast, MCASD provides an unprecedented variety of exhibition spaces and experiences for the community, showcasing an internationally recognized collection and a dynamic schedule of exhibitions and public programs.  

BACKGROUND CHECKS AND LICENSING:  Professional references, education check, and criminal background check.

EOE STATEMENT:  We thrive by supporting and celebrating our diversity as a creative and collaborative team. MCASD prohibits discrimination and harassment against individuals based on race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, reproductive health decisions, medical condition, covered veteran status, or any other characteristic protected by law.

 

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Museum of Contemporary Art San Diego