Deputy Clerk Specialist - Florence Superior Courthouse

Deputy Clerk Specialist - Florence Superior Courthouse

Salary

$52,290.00 - $71,252.00 Annually

Location

Superior Courthouse - 971 Jason Lopez Circle Bldg. A, Florence AZ 85132, AZ

Job Type

Full-Time

Job Number

202600305

Department

Clerk of the Superior Court

Opening Date

06/04/2026

Closing Date

7/5/2026 11:59 PM Arizona

• Description
• Benefits
• Questions

Description

Use your organizational and customer service skills to help residents access important court resources.

We are seeking applicants to work in Florence. We have offices throughout Pinal County.

JOB SUMMARY

Under limited supervision, performs work of considerable difficulty in managing the customer service needs for the Clerk of the Superior Court and provides expert assistance with the processing of all court filings, legal documents, and payments made through the Superior Court Clerk's Office.

The work is highly detailed; accuracy is critical and requires comprehensive knowledge of various court filings and proceedings and a mastery of all related processes.

This position is expert level and exercises a high level of independent decision-making and autonomy. Performs duties of Deputy Clerk, Seniors and Deputy Clerks as needed. May perform duties of a supervisor as back-up. Manages all non-judicial operations required by the Court by state statute, rule, administrative order, etc., and is responsible for comprehensive, high quality, timely customer interface, which includes public, attorneys and other court personnel, and with other judicial offices and staff.

This level is differentiated from other roles in the Clerk of the Superior Court by the degree of independent judgment and considerable level of expertise, experience, and demonstrated customer service competency required to perform the duties accurately and effectively.

HIRING SALARY RANGE

The Superior Court in Pinal County values your experience. We review every candidate for a salary offer that is both equitable and applicable to the position range. Based upon your direct experience and background, a salary offer will likely be presented to you within our starting minimum to midpoint of range ($52,290 - $58,611).

WHY US?

Pinal County and the Superior Court offer amazing benefits. Who knew there was a workplace that wants to see your wellbeing by providing you with a Sabbatical starting at 5 years of service? Plus paid vacation, sick, and holidays? And benefit plans that include things like hospital coverage, pharmacy, medical, vision, dental... and more! We strive to work hard and reward hard work with our perks and balance. Benefits | Pinal County, AZ

TYPICAL CLASSIFICATION ESSENTIAL DUTIES

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES

• Assist customers, attorneys, and county and government agencies with court filings.
• Manage customer service needs at the service window, over the phone or electronically.
• Accept, process and receipt filing fees, court payments, and fines ensuring financial accuracy and adherence to judicial order(s)
• Issue marriage licenses, warrants, writs and subpoenas.
• Processes new and existing case filings by mail, or electronically, for all case types in the Superior Court. Case types include Adoption, Civil, Criminal, Family Law, Guardianship/Conservatorship, Juvenile Delinquency, Juvenile Dependency, Juvenile Emancipation, Lower Court Appeals, Mental Health, Probate, Protective Orders and Severance cases.
• Research and answer complex inquiries and conduct legal research that may require extensive review and be complex in nature.
• Maintain a comprehensive working knowledge of and meet all requirements for accepting and processing all submitted case type filings.
• Perform efficient and effective multi-disciplinary case management in a variety of court case proceedings and fillings.
• Perform work in a high pace and dynamic office setting that requires adaptability depending on customer needs and demands.
• Draft correspondence providing necessary information and guidance for court customers.
• Enter data from all cases and/or filings into the case management system and maintain the Office procedure manual for all case type filings for accurate processing.
• Maintain knowledge of current filing fees, judicial assignments, hearing dates and times for all areas of the Superior Court; manage processes consistent with the information and share information upon request.
• Maintain knowledge of and adhere to Rules of Civil and Criminal Procedure, Arizona Rules of Family Law Procedure, and Local Rules for Pinal County.
• Possess in-depth knowledge of the duties performed in all the various departments within the Clerk of Superior Court.
• Accurately apply knowledge of codes and required routing of all filed documents for all areas of Superior Court.
• Prepare and/or receive certified, exemplified, and authenticated copies of court documents.
• Create and draft policy and procedure upon request.
• Answer complex questions and provide information and tools to promote positive learning and thinking and positive customer interaction.
• Lead, train and mentor other Clerks.
• May assist Court Supervisor in daily duties.
• Demonstrate an understanding of and consistently, follow all Pinal County policies and procedures.
• Manage the financial transactions for customers of the Court. Adhere to minimum accounting standards and maintain and handle daily cash drawer.
• Promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records and restricted County information.
• Perform other related duties as required.

MINIMUM REQUIREMENTS TO PERFORM WORK

MINIMUM REQUIREMENTS TO PERFORM WORK

• High school diploma or GED equivalent; AND
• Five years (5) progressively responsible experience as a Clerk of the Superior Court, court or legal service-related, or justice system support experience. Examples of this may include legal and/or government face-to-face customer service (direct court experience, law firm, legal aid, etc.), or legal document processing with agencies that interact with courts and have in-person customer services (law enforcement, corrections, non-profits, etc.).
• Arizona residents must have a valid Arizona Driver's License upon hire; newly established Arizona Residents must have one within 30 days of hire.

PREFERRED QUALIFICATIONS

• Work experience in a Superior Court.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge, Skills and Abilities

• Knowledge of Business English, spelling, and arithmetic.
• Knowledge of clerical and office practices and procedures.
• Knowledge of clerical and automated court case management systems.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of legal terminology and business English.
• Knowledge of procedures, guidelines, and statutory requirements that govern duties of court clerks.
• Skill in multitasking and performing a variety tasks.
• Skill in deescalating and resolving customer concerns and issues.
• Skill in using data processing systems and other office equipment and machines.
• Ability to work in a dynamic work place that can be demanding and high pace.
• Ability to provide positive communication and assist customers with tact.
• Ability to lead and train others.
• Ability to understand and apply local rules, administrative directives, court rules and Arizona Revised Statutes.
• Ability to maintain confidentiality of court matters.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
• Ability to follow written and verbal instructions.
• Ability to communicate effectively orally and in writing.

PHYSICAL DEMANDS

The work is light and requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The work also requires the ability to finger, feel, grasp, handle, reach, perform repetitive motion, kneel, lift, hear, speak, stand, walk, and demonstrate mental and visual acuity.

WORK ENVIRONMENT

Work is performed in a high pace and dynamic environment that requires the ability to be sensitive to change and responsive to changing goals, priorities, and needs.

NOTICE TO APPLICANTS

At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.

Working for the Judicial Branch in a non-safety sensitive position, you are required to submit to reference checks, and a criminal background with fingerprints and driving history.

Every qualified candidate eligible to work in the United States is welcome to apply.

However, Pinal County cannot currently offer visa sponsorship or STEM OPT.

We appreciate your interest in our employment opportunities.

Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can Read more details about our organizations benefit program or you can review the list below:

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.

• Paid Vacation And Sick Leave

• 15 Vacation Days Accrued Annually Starting Day One

• After Three (3) Years of Service 18 Vacation Days Accrued Annually

• After Five (5) Years of Service 20 Vacation Days Accrued Annually

• Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish

• 13 Sick Leave Days Accrued Annually Starting Day One

• Paid Sabbaticals Every Five (5) Years

• Two Week Sabbatical After Five Years of Continuous Service

• Three Week Sabbatical After Ten Years of Continuous Service

• Four Week Sabbatical After Fifteen Years of Continuous Service

• Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service

• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!

• Top Tier Affordable Medical, Dental and Vision Plans

• Insure your whole family on a PPO plan for as low as $57.94/mo.

• Insure you and your children on a PPO plan for ZERO premium cost

• Comprehensive Wellness Program

• Onsite Mammogram and Prostate Screening Events

• Skin Cancer Screening Events Onsite

• Biometrics and Health Screening Events Onsite

• Financial Health and Retirement Planning Events Onsite & Online

• Fitness Resources and Onsite Sessions Like Yoga and Tai Chi

• Quarterly Well Challenges

• Vaccination Clinics Onsite

• Vision Exams and Optometry Events Onsite

• Tuition Reimbursement Program

• Alternative Work Schedules

• Telehealth

• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education

• Employee Assistance Program with Ongoing Training & Development Options

• Civil Service Leave

• VanPool Options

• Short-Term Disability - Employer Paid

• Basic Life Insurance - Employer Paid

• Flexible Spending Accounts for Dependent Care and Medical Expenses

• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance

01

INSTRUCTIONS: The information you provide on this online supplemental questionnaire will be evaluated along with your application.

All questions must be answered. You are encouraged to respond as specifically and as completely as possible. Attaching or referencing a resume will not be considered responsive. Answers related to specific job experience must be reflected on your application. Incomplete responses, false statements, omission of a material fact and partial information can result in disqualification.

• Please check the box to indicate you have read and understood the instructions.

02

The department will use the email address and phone number listed on your application to contact you for interviews and status notifications.

Do you understand that if you choose to omit, provide incorrect or outdated information you may be omitted from notifications about important steps in the recruitment process, including self-scheduling for interviews?

• Yes
• No

03

Please indicate the highest level of education you have completed.

• None
• High School Diploma/GED
• Associates Degree
• Bachelors Degree
• Masters Degree/Juris Doctorate
• PhD or equivalent

04

Please indicate the number of years of experience you have in a courtroom environment.

• None
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more

05

Which of the following best describes the number of years of experience you have performing records management work in a court or related setting?

• None
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more

06

Have you ever been terminated, discharged, or forced to resign from any position?

• Yes
• No

07

If you answered yes to the question above, please name the employer, explain the circumstances and date of occurrence.

If not applicable, type "N/A" in the box below.

08

The Superior Court departments have multiple locations throughout Pinal County. Please select the locations in which you are willing to work. Note: Departments try to consider preference when determining placement, but assignments are made based on need.

• Apache Junction
• Casa Grande
• Florence
• Maricopa
• San Tan Valley

09

The Superior Court in Pinal County conducts an extensive background investigation of criminal history. A criminal conviction does not constitute an automatic bar to employment. Each case is considered individually and based on job requirements. However, felony convictions and some violent misdemeanor convictions may result in disqualification for employment with the Superior Court. "Crime" as used in this section means any and all felonies, misdemeanors, and serious driving offenses. "Crime" does not include minor civil traffic offenses. "Convicted" means that you have been found guilty by a court or jury, pleaded guilty or no contest to a crime and/or have been sentenced for a crime, whether incarcerated, placed on probation, fined or received a suspended sentence. Do you understand you will be required to pass an extensive background that includes a criminal history check (which may include additional evaluations), in addition to education and employment verification?

• Yes
• No

10

In accordance with Arizona Statute 38-492 (https://www.azleg.gov/ars/38/00492.htm), if you qualify for Veterans Preference Points, indicate below what type and be sure to attach the required documentation of DD-214, Form FL-802, Form SF-15, or Veterans Administration Office equivalent certification (1-800-827-1100 VA Regional Office) accordingly. It is your responsibility to identify type and provide the required documentation if you wish full Preference Point consideration.

• Veteran
• Disabled Veteran
• Spouse of Disabled/Deceased Veteran
• Does not apply

11

Based on the job description in this posting, I am able to perform the essential functions of this position with or without reasonable accommodation.

• Yes
• No

Required Question

Employer Pinal County

Department Clerk of the Superior Court Address 971 N. Jason Lopez Circle Bldg. A

Florence, Arizona, 85132

Phone 520-866-5300